88Rising, Inc.Los Angeles, CA
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Full Time Job
88rising has partnered with the world's leading brands, globally and locally, to create collaborations that drive authentic and viral conversations and we are searching for a Executive Assistant to support the President. The Executive Assistant will provide high-level administrative support performing administrative/clerical functions, such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Interacts with all levels of management team and clients.
Arrange detailed and complex travel arrangements in addition to itineraries (domestic/international)
Rely on his/her sound judgment and knowledge of the business priorities, must manage calendar (scheduling both internal and external meetings) to ensure relevant meetings are scheduled in a timely manner according to business priorities
Confirms locations, attendees and time for internal and external meetings; Handles special requests for clients.
Prepares monthly expense reports for CEO
Screens incoming correspondence, calls and responds independently. Prepares and edits outgoing correspondence to include email messages, memos, etc.
Performs complex and confidential administrative responsibilities.
Upon request will be expected to attend events to facilitate relationship building and provide support, which may include welcoming artists and facilitating a hospitable environment.
Responsible for logistics related to events, included overseeing budget and expenses, internal/external resources, and ensuring all expenses are accounted and logged
Responsible for preparing all details related to meetings. This includes but not limited to developing the agenda, preparing the meeting room - making sure the room is set up with equipment (phone, computer, screen, projector, etc), catering is delivered, water/coffee is available, etc. and providing the executive with a briefing prior to the meeting and after the meeting.
Performs traditional Personal Assistant Duties
Other duties as assigned
5 years' experience in an administrative role
Must have strong proficiency with Microsoft Excel, Word, PowerPoint and Outlook
Must be able to handle confidential and sensitive information with a high level of discretion
Must have flexibility to work late hours, early mornings and/or weekends as needed
Must have strong independent thinking, reasoning, problem solving and decision-making skills
Must possess a strong ability to manage one's own time, prioritize tasks when given clearly defined goals and objectives and be self-directed and able to work independently
Must have the ability to demonstrate uncompromised judgment and discretion with regard to interpersonal relationships
Must have a strong sense of self-awareness and emotional intelligence
Must have truly outstanding customer service and interpersonal communication skills
Must be flexible and reliable team player, both within own department and within company as a whole;
Must possess strong communication skills
Must be comfortable with engaging in a variety of different communicative modes (verbal, non-verbal and written) and being attuned to others through strong active listening skills
Must be able to identify problems, their sources, and their potential solutions while continuing to successfully conduct day -to-day operations without interruption
Must have a strong command of reasoned, measured decision-making based upon analyzing the pros and cons of each potential decision to be made
Must be self-directed, highly organized and able to prioritize duties
Entertainment and/or Music industry experience preferred
88Rising reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. 88Rising may require an employee to perform duties outside his/her normal description.
88Rising strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
88rising is the leading content platform representing the unique, vibrant cultural landscape of Asia across music, fashion, art and food. As a tight-knit team of digital content creators, we are best in class in pushing Asian culture forward. We are the ones the world has been waiting for - an unprecedented, next-generation entertainment company redefining and shaping global culture.