Executive Assistant in Casting

This is a Full Time Job

Executive Assistant, Casting (20th Television)

Job Summary:

This role is ideal for a proactive, detail-oriented, and resourceful individual who thrives in a fast-paced, creative environment and has a passion for the entertainment industry. As an Executive Assistant, you will be instrumental in supporting the Directors of Casting by managing high-level administrative responsibilities, anticipating needs, and ensuring smooth, efficient daily operations.

Responsibilities:
• Provide high-level administrative support including managing a dynamic calendar, coordinating meetings, and preparing for daily engagements
• Act as a trusted liaison between the two Directors of Casting and internal teams, talent representatives, and external partners
• Handle all communications with professionalism and discretion, including phone calls, emails, and written correspondence
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
• Prepare and process expense reports in a timely manner
• Draft, edit, and format presentations, casting memos, and other documents with accuracy and polish
• Track deadlines and deliverables across multiple casting projects and ensure timely follow-up
• Support casting events, talent outreach, and internal presentations as needed
• Maintain confidentiality and handle sensitive information with integrity
• Provide general office support to the Casting team, including managing supplies and coordinating with facilities as needed

Basic Qualifications
• 1+ years of administrative support experience, ideally in talent representation and/or casting for film, television, agency, or theater, with successful project outcomes
• Strong interpersonal skills and the ability to build rapport with leaders, talent, and partners
• Deep understanding of the entertainment industry, including trends, challenges, and opportunities
• Excellent verbal and written communication skills
• High attention to detail and accuracy in all tasks
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Sound judgment and discretion in handling confidential matters
• Self-starter with a proactive mindset and strong organizational skills

Preferred Qualifications
• 2+ years of experience on a high-volume desk
• Experience using Concur, SAP, Workday systems, Airtable, and Zoom
• Familiarity with IMDB, Studio System, PIX, CastIt, and FastCapture

Required Education
• Bachelor's degree or equivalent work experience