Executive / Personal Assistant

This is a Full Time Job

We are seeking a highly organized, proactive, and trustworthy Executive/Personal Assistant to support the CEO of an entertainment company. This position is LA based, full-time, Monday through Friday, 9:30 AM-5:30 PM out of our office in Burbank. The role is primarily office-based, with occasional local errands and family-related responsibilities as needed.

Primary Responsibilities
• Provide day to day administrative support to the CEO, including calendar management, scheduling, email correspondence, meeting coordination, and follow up.
• Manage the CEO and family's personal documents, ensuring that important documents, licenses, and other items remain current and do not expire.
• Manage personal scheduling and appointments for the CEO and family.
• Coordinate children's school schedules, extracurricular activities, medical appointments, and related logistics.
• Handle personal administrative tasks, including bill payments and submitting insurance invoices/claims.
• Assist with office related projects, including company events, meetings, lunches, and other special projects.
• Maintain a high level of discretion, confidentiality, professionalism, and sound judgment when handling sensitive personal and business information.
• Provide support to the receptionist when needed, including greeting guests, answering phones, and assisting with general office needs.

Occasional Responsibilities
Provide backup support at the family home or assist with school/activity pick ups and drop offs when additional support is needed, as well as occasional travel and weekend help.

Qualifications
• Previous experience in an executive / personal assistant role.
• Flexible and adaptable, with a willingness to assist wherever needed.
• Strong follow through and the ability to anticipate needs.
• A valid driver's license with reliable transportation.

Compensation: $65,000-$85,000/year

Benefits
• Health insurance
• 401(k) with employer match after one year
• PTO and sick time
• Paid end of year holiday break
• Gas/mileage reimbursement