
Assistant Office Manager/Department Coordinator
101 Studios
Studio City, CAThis is a Full Time Job
Job Title: Assistant Office Manager/Department Coordinator
We are seeking a motivated and detail-oriented Assistant Office Manager to support the smooth operation and growth of our office. Reporting to the Chief Human Resources Officer, this role will be responsible for overseeing the daily operations for our office across a variety of needs. The ideal candidate will have excellent organizational skills, a proactive mindset, and the ability to collaborate across teams to maintain an efficient office space.
Responsibilities:
Office Operations:
• Assist the VP of HR in overseeing daily office operations and ensuring all systems and processes run efficiently.
• Coordinate office supplies procurement, inventory management, and vendor relations to maintain a well-stocked and functional workspace.
• Manage IT and Technical support for the office to ensure all devices and staff are connected and functioning at all times.
• Liaise with facility management vendors including security, operations, IT, etc.
• Support with planning and execution of events as needed.
Administrative Support:
• Ensure day to day administrative support to management, including calendar management, correspondence, and travel arrangements is available at all times. Include back up administrative support.
• Assist with preparing reports, presentations, and other documentation for Human Resources.
• Ensure all Human Resource standards and procedures are met on a daily basis.
• Maintain accurate records and handle sensitive information with confidentiality.
Team Coordination:
• Serve as the point of contact for staff inquiries and assist in resolving office-related issues.
• Facilitate office set up for new employees, including desk setup and troubleshooting.
• Organize and oversee office events, such as team meetings and celebrations.
Compliance and Safety:
• Ensure office compliance with health, safety, and company policies.
• Coordinate maintenance requests and liaise with building management for repairs and upgrades.
Education and Experience:
• Proven experience in office administration or a similar role.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive and confidential information professionally.
• Experience with office management systems or HRIS tools.
• Proficiency in resolving common office technology issues, such as troubleshooting computers, printers, and other office equipment.
Pursuant to state and local pay disclosure requirements, the pay range for this role, with the final offer amount dependent on education, skills, job related knowledge, experience, and internal equity is: $60,000 - $80,000. Please note that the compensation provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. Compliance with the California Law, a potential new employee's salary history will not be used in compensation decisions.
Salary/Benefits
$60,000.00 - 80,000.00 per year
Medical, Vision, Dental, Life, 401(k)
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