Executive Administrative Assistant

This is a Full Time Job

Performs administrative duties for Producer/Director of a long running highly successful Musical Production in Southern Ca. Work responsibilities include preparing reports and requires strong computer (Mac experience with Excel, Word) and internet research skills, excellent interpersonal skills, project coordination, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Reading, monitoring, responding to email, answering calls and handling queries, preparing correspondence on the Producer's behalf, as well as commissioning work on his behalf, liaising with staff, vendors, etc., managing electronic diary, booking meetings, organizing travel and preparing travel itineraries, taking dictation, planning, organizing and managing events, writing reports, managing and reviewing filing and office systems, typing documents, maintaining calendar. Responsibilities also include organizing, maintaining, ordering and overseeing personal items as needed. Position calls for flexibility and availability to maintain projects that arise without notice. Must think outside the box but stay within the position and company policies and procedures. Type 45 WPM.--