Production Assistant

This is a Full Time Job

Universal Music Group is currently seeking a Production Assistant for the Universal City, CA office.

Overview:

This Production Assistant will support two senior executives.


Responsibilities:

•Deliver and pick up assorted materials outside of UMGD / Vivendi Entertainment location and building
•Manage supervisors’ schedule and calendar
•Answer multiple phone lines
•Submit travel & entertainment expenses
•Schedule, plan, and book travel
•Process invoices; Utilize PO and Accounting systems; Set up vendors in company’s systems; Liaise with Finance Staff
•Send out company mailings
•Miscellaneous administrative responsibilities (e.g., faxing, copying, filing) and special projects for supervisor and staff as needed

Requirements:

•Ability to interface comfortably and effectively with employees at all levels within our company
•Self-motivated and proactive – can learn and anticipate the needs of supervisor
•Excellent and professional communication skills, including phone demeanor
•Flexible – able to adjust to changing priorities, and able to multi-task
•Good organization and time management skills
•Resourceful – can escalate issues to the appropriate staff to get fast results, and reach out the appropriate staff to get information quickly
•Must be discrete and maintain absolute confidentiality as this position regularly handles sensitive information
•Proficient in Microsoft Word, Excel, PowerPoint, and Outlook – including the Calendar function
•BA preferred
•Strong interest in the film industry preferred
•Minimum 2 years of Administrative Assistant experience preferred