Administrative Assistant

This is a Full Time Job

The Administrative Assistant in the Office of the President/CEO & National Officers will provide administrative support to the National Officers of the Board of Trustees and the Executive Administrator to the President/CEO, reporting to the Executive Administrator. Duties include but are not limited to the following:

• National Officers’ Scheduling/Calendaring, Call Logs/Messages, and Travel Arrangements
• Back-up support to Executive Administrator, including phones, calendar and reception
• Expenses for President/CEO, National Officers, Executive Administrator, and various committees
• Event Support to National Officers & Executive Administrator
• Planning / Governance Committee Administration, T.V. Committee Co-Administration, and GRAMMY Museum Board of Directors Co-Administration (Scheduling Meetings, Travel, Catering, etc.)
• Internal and External Mail/Communications Distribution
• General office duties, including ordering office supplies, maintaining office contact database, mass mailings, invoice processing, and budget tracking.

Qualifications:
• Bachelors Degree preferred
• 1 - 3 years related experience
• Proficiency in MS Office and FileMaker Pro with the ability to type at least 50 WPM
• Ability to take direction with the desire to be mentored
• Solid interpersonal skills with the ability to adapt to various personalities, while providing excellent customer service in liaising with executive level clients both internally and externally
• Excellent organizational skills and attention to detail with solid grammar and punctuation skills
• Available to work Monday thru Friday from 9am (sharp) to 6pm
• Available to work some overtime as needed