Administrative Assistant
WWE
Orlando, FLThis was removed by the employer on 1/3/2020 8:21:00 AM PST
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Full Time Job
Administrative Assistant
WWE Performance Center
Orlando, FL
Job Responsibilities:
• Front Desk management and building support for the WWE Performance Center
• General administrative duties including but not limited to: light calendar management, answering phones, scheduling meetings/conference/video calls, travel coordination/logistic
• Managing the Performance Center calendars
• Visitor/Fan management
• Responsible for handling internal and external correspondence, processing expense reports and invoice processing
• Management of Talent data including continuous upkeep, diligently checking for accuracy and proper communication of information
• Track building attendance
• Organize incoming/outgoing mail and packages, distribute deliveries
• Sort and distribute fan mail for Talent
• Schedule mail/package pick-ups with various carriers
• Answering basic questions from Talent; assist with general Talent communication in a professional manner
• Update Talent schedules as needed using WWE talent app
• Transcribe and share meeting minutes for coaches meeting
• Attend TV tapings to assist with ad hoc tasks, including but not limited to: catering requests with pick-up and distribution
Requirements:
• 3 years of experience in an administrative assistant role in a corporate environment working directly with senior-level executives
• Strong skills in MS Word, Excel, PowerPoint and Outlook
• Project management experience a plus
• Responsible, reliable, and trustworthy, with proven track record of working with confidential information
• Superior attention to detail, but also able to multi-task with multiple distractions
• Excellent interpersonal, organizational, and communication skills with strong sense of tact/ discretion
• Able to interact well with employees and business partners of all levels and backgrounds
• Self-motivated, proactive and able to work well both independently and collaboratively using good business judgment and common sense
• Comfortable working with and maintaining various forms of technology and electronic equipment, tech savvy is a plus
• Can-do, positive, flexible attitude and demeanor, and willing to roll up sleeves as needed in a dynamic, fast-paced environment
• Able to work 8:30 AM to 4:30 PM from Monday-Friday, plus off-hours/overtime as needed and be available via phone 24/7. Flex time available on Thursdays and Fridays.
• Clean driver's license and vehicle to be used for business as needed
• Bachelor's degree preferred
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