Development Coordinator

This is a Full Time Job

Santa Monica, CA (Done & Dusted)

The Role and What You'll Do:

We're looking for an exceptional Coordinator to be the indispensable right (and left) hand to our Development & Specials team, with a direct focus on supporting Katy Mullan. This is not a ''check the box'' role - it's for someone who thrives in fast-moving environments, loves solving problems before they even appear, and finds energy in helping a team operate at its very best.

The ideal candidate is organized, proactive, and endlessly solutions-oriented - someone who views every challenge as an opportunity to shine. This role demands adaptability, attention to detail, and the drive to keep pace with a business that is constantly evolving. If you're motivated by high standards, collaboration, and creative excellence, this is your chance to grow with a team of all-stars.

Organizational & Coordination Responsibilities
• Be the hub of clarity and flow - own scheduling, calendars, and timelines so the team can stay focused and effective.
• Anticipate roadblocks before they happen - track deliverables, flag risks early, and keep projects moving forward seamlessly.
• Manage cross-team communication, ensuring nothing falls through the cracks.
• Elevate team operations by maintaining best-in-class systems across Google Drive, Dropbox, and task management tools.
• Execute logistics for travel, meetings, offsites, and team events with precision and professionalism.
• Support Katy's dual professional and personal schedule - syncing calendars, arranging travel, and managing details with discretion and trust.

Creative Contribution Responsibilities
• Partner with the creative team to shape materials that win - from pitch decks to RFP responses.
• Bring ideas, images, and research that elevate our storytelling and help us stand out.
• Stay plugged into culture, trends, and competitor activity to keep our creative edge sharp.
• Contribute actively in brainstorms - this is a seat at the table, not just a support role.

What We Expect from You
• Prepared, punctual, and proactive - always ready for what's ahead, not just reacting in the moment.
• Organizational mastery - able to juggle multiple priorities without dropping details.
• Solutions-first thinking - challenges excite you, and you bring ideas to the table, not just problems.
• Self-starter mentality - you don't wait to be told what to do; you anticipate and act.
• Positive energy under pressure - when things get intense, you bring steadiness, curiosity, and enthusiasm.
• Team mindset - your success is measured by the team's success, and you thrive in collaborative environments.

How we work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.