Office Manager
Whalerock Industries
West Hollywood, CAThis was removed by the employer on 7/16/2018 5:46:00 PM PST
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Full Time Job
Office Manager
Whalerock Industries is looking for an Office Manager who will be reporting directly to the CFO. The Office Manager will be the go-to resource for all things related to our building and facilities.
The ideal candidate…
Will…
• Proactively identify opportunities to streamline and reduce facilities and office costs
• Manage relationships with 3rd party partners including but not limited to, IT, telecom, HVAC, electrical, plumbing, contractor, supply, shipping
• Work with building management and appropriate internal parties on coordinating employee on-boarding and departure activities, including phone and computer set-up and/or reallocation
• Manage relationship with property management to ensure swift resolution to facilities issues including HVAC, janitorial services, parking, etc.
• Ensure proper security measures are put into place and followed in the event of an emergency situation
• Manage the receptionist to ensure our offices run smoothly and efficiently, ensuring all office supplies, beverages & snacks are fully stocked, and equipment is working up to par
• Ensure adequate coverage at reception throughout normal office hours
• Deliver great customer service – be responsive, perform and provide a high level of service to employees
• Support and create company culture initiatives and events from an office perspective
Is…
• A utility player. Willing to find resolutions to issues early, late, and often
• A self-starter/motivator with a sense of what is and is not appropriate for an entrepreneurial and creative business
• Cool and calm under pressure with superior organizational skills, integrity, and great follow-through on tasks
• Articulate and eloquent - able to communicate in a professional manner when responding to issues with anyone at any level of the organization
• Fun and charismatic people person who can talk to anyone; you're flexible, fearless, and excited to help
• Motivated - understands the impact of a highly-satisfied, excited crew of employees
Has…
• 3 years prior experience in office management, facilities management, operations, or equivalent. Experience in a fast-paced digital and/or entertainment industry environment is preferred
• People management a plus
• Proficiency in the Microsoft Office suite
• Excellent communication and customer service skills, as evidenced by ability to interact effectively and responsively at all levels of the organization, including senior management
• Demonstrated project management and organizational skills are a must, with a track record of being able to manage small- to large-scale projects, on schedule and on budget
• Ability to maintain composure, working quickly and efficiently with time sensitive conditions