Touring Administration Assistant

This is a Full Time Job

Touring Admin - Temp
Job Description:

At Warner Music Group, we're a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:
• Curiosity: We do our best work when we're immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
• Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
• Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we're committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Touring Admin Temp

A little bit about our team:

Homemade Merchandise is a music and entertainment merchandising company based in Los Angeles, California. We partner directly with some of the world's best musicians, comedians, podcasts and brands for whom we operate e-commerce websites and organize touring merchandise on behalf.

Your role:

We are seeking a highly organized and detail-oriented Tour Admin Assistant to join our team. This role will be essential for supporting various departments by managing specialized tasks related to data aggregation, document creation, project workflow, and inventory upkeep of multiple simultaneous projects. The ideal candidate will thrive in a deadline-driven environment and have a strong background in data management, proficiency in tools like Monday.com and Google Sheets, and exceptional organizational skills to maintain and streamline processes across multiple areas.

Here you'll get to:
• Event Logistics: Manage tasks related to live events, including inventory shipment submissions, packing slip creation, and inventory reconciliation for accurate communication across all areas.
• Database Maintenance: Create and manage staff, contact, and address databases for easy reference.
• Data Management: Aggregate sales and market data to identify trends across various events; maintain up-to-date documents. Review and transpose documentation for visibility and accounting purposes.
• Project Workflow: Track and optimize key project milestones using tools like Monday.com ; monitor, and ensure plans are being executed. Implement and optimize automations and notifications between Monday.com and Google Sheets.
• Document Creation: Maintain essential live event-related inventory documents; update and optimize for summaries and reporting.
• Shipping & Receiving: Handle shipping label creation, monitor delivery timelines and accuracy, and ensure accurate information has been relayed
• Out-of-Office Coverage & Correspondence: Manage automated email inbox cleanup and draft responses for approval during out-of-office periods. Send initial communications in advance of events. Interdepartmental communications.
• Other general admin assistance as needed

About you:
• Proven experience in data and file management, operations, or a related field
• Proficiency in Monday.com and Google Sheets, Microsoft, and Acrobat.
• Strong analytical skills and attention to detail, particularly under tight deadlines.
• Excellent organizational and multitasking abilities.
• Ability to work independently and manage multiple tasks efficiently
• Strong written and verbal communication skills.

We'd love it if you also had:
• Basic understanding of Live Events - Concerts, Music, Podcasts, and other Entertainment
• Interest in Entertainment Merchandise, Fashion Trends.
• Familiarity with UPS shipping processes and label creation
• Experience with AtVenu, Front Email Client