Licensing Administration Coordinator

This is a Full Time Job

Job Title: Coordinator, Licensing Administration

A little bit about our team:

The Global Sync department represents recorded music sync rights for Warner Music Group's (WMG's) artists and offers clients a comprehensive sync licensing service. They work to serve WMG's extensive catalog and the company's frontline record labels by strategically developing new opportunities in film, television, advertising, video games, and new media.

Your role:

In this role, you will have the opportunity to demonstrate and further develop your talents with latitude for independent judgment and decisions. This role will directly report to the Associate Director of Licensing Administration and work closely with the licensing team as we collectively carry out our routine priorities to meet monthly targets. There will also be daily interaction with external sync clients and other departments within WMG. This position will positively impact the team by being organized, proactive, and an active contributor to the sync department by integrating an upbeat approach to multitasking in a fast-paced environment.

Here you'll get to:
• Prepare sync licenses and invoices for the use of WMG sound recordings in various visual media with an assigned client list.
• Analyze, review, and resolve license revision requests with clients.
• Track outstanding license executions and receipt of license fees, royalties, and other payments from clients.
• Maintain and improve databases.
• Generate artist and label sync history reports.
• Maintain spreadsheets and reporting functions.
• Support the Global Sync team with administrative assistance as needed.
• Conduct research projects and present findings to the greater team.
• Gain access to a wealth of knowledge of the music industry and the sync business from industry professionals.
• Effectively communicate with all colleagues and clients in a manner consistent with WMG's Code of Conduct and core values.

About you:
• Highly organized and proactive individual with exceptional attention to detail.
• Strong written and verbal communication skills, fostering effective interactions with colleagues and clients.
• Adept at managing multiple, diverse assignments, consistently meeting deadlines, delivering quality work, and are willing to work overtime to meet end-of-month goals.
• Strong work ethic, a productive approach to time management, and adaptability in a fast-paced environment.
• Innovative, always looking for ways to suggest improvements to departmental procedures and protocols.
• Creatively proactive, strategic, and analytical, with the ability to digest materials and extract critical data.
• Committed to handling and safeguarding confidential and proprietary information with the utmost professionalism.
• Adept with technology and possesses a foundational understanding of business principles.

We'd love it if you also had:
• A baccalaureate degree with a major in music business or equivalent experience.
• A minimum of one to two years of experience in the music or entertainment business, preferably in sync licensing with some clearance or licensing experience.
• Previous experience in contract negotiation and drafting.





We're taking our time to review all resumes, and to find the best people for WMG.





This position requires a minimum of four days per week in the office. We value in-office collaboration and believe it's essential for talent development and fostering strong working relationships.