Executive Assistant
Warner Music Group
Burbank, CAThis was removed by the employer on 7/9/2018 5:29:00 PM PST
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Full Time Job
Executive Assistant
Job Description:
Job Title: Executive Assistant
Dept. Description:
The International department works every act on Warner Bros. Records outside of the United States. That includes marketing, promotion, publicity and communication. They communicate with artists, managers, the domestic label and all international territories in order to build up artists careers globally.
Why this could be your next big break:
The Executive Assistant will be responsible for providing support to a Senior Vice President of the Company.
Here you'll get to:
• Handle several phone lines, connect conference calls and interviews
• Be trusted with information such as artists' personal contact info
• Multi-task, file and schedule meetings
• Learn to use Oracle (Ariba and SAP) to open POs, process invoices, update vendors' info, etc.
• Open POs in Oracle, keep tracks of budgets, keep track of expenses via Concur
• Interact with management, media, and external partners
• Direct inquiries to appropriate contacts
• Order and ship watermarked CDs / streams to internal and externals partners.
• Book and coordinate travel (air and ground) for large travel parties
• Create and update artists daily promo and/or touring schedule
• Office manager's duty (ordering supply, call facility for various repair requests)
• Order from PMDJ
• Responsible to turn in timesheets to Payroll before deadline
• Able to use various programs including shipping/tracking/messenger systems
• Manage various calendars and schedules for the department
• Able to maintain weekly reports tracking consumption, worldwide sales, etc.
• Other assignments as assigned.
Rockstar candidates will be able to:
• Extensive knowledge of Word, Excel, PowerPoint, Microsoft Outlook
• Heavy phones
• Excellent interpersonal skills; a high level of professionalism and the ability to work under pressure during strict deadlines.
• A passion for music
• A second language, conversational, (Spanish, French, German, Japanese, etc) is a plus.
It would be music to our ears if…
• You are confident self-starter who has outstanding people skills and works well in a busy atmosphere.
• Hunger to learn the overall operations of a record company and have the ability to quickly administrate and/or fulfill day-to-day requests is essential.
• 2 years assistant level experience in the Entertainment Industry preferred – music industry highly preferred.
Why join us?
Warner Music Group is all about our people. We are one global company made up of the most knowledgeable, passionate, and creative people in our business.
It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music, every stage of their career. We strive to set WMG apart from the rest of the industry by embracing a philosophy of innovation that is part of our company's DNA.
Consider a career at WMG and be a part of one of the biggest forces in music today.
Love this job and want to apply?
Click the ''Apply'' link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
Don't be discouraged if you don't hear from us right away. We're taking our time to review all resumes, and to find the best people for WMG.
Thanks for your interest in working for Warner Music Group. We love it here, and think you will too.
Warner Music Group is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other classification protected by applicable federal, state or local laws or ordinances.
Copyright © 2018 Warner Music Inc.