ViacomCBSNew York, NY
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Full Time Job
This position supports the Production HR team in delivering Administrative HR services to CBS Production HR. The ideal candidate will have a demonstrated background and commitment to a career in the field of Human Resources, Industrial Relations and/or Organizational Development, with the interest in growing in the field by developing technical expertise in various HR disciplines.
§ Heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.
§ Arrange travel schedule and reservations for team as needed, which may include booking flight tickets, arranging for accommodations, and reserving car rentals; communicate travel information and working out any scheduling conflicts.
§ Answer incoming calls, take messages, respond to with general inquires and redirect callers to correct departments.
§ Proactively maintain, with a high degree of accuracy, weekly, bi-weekly, and monthly as well as ad/hoc reports to divisional & HR management (training report, department calendar, show assignments, dashboard). This will eventually migrate to a departmental database, and the expectation would be active entry and input of departmental and show information into the database. Would also be a member of the database migration and maintenance team.
§ Consolidates and analyzes data from training surveys and exit surveys and create reports.
§ Assists with coordination of Respectful Workplace, Unconscious Bias and other training sessions for all productions at the start of the season, which includes sending appropriate materials/policies for dissemination, tracking and auditing attendance, and scheduling follow up trainings. Also includes deploying and tracking electronic training as required for each production, writers' room, and postproduction facility.
§ Coordinate ad hoc training requests, manage RSVPs; send marketing materials to staff; manage logistics for onsite sessions; research ad hoc requests from various productions, etc.
§ Liaise with production offices regarding required employment postings and notices, and general HR/production show matters.
§ Monitor production start, wrap dates, training dates, and other key HR activites on production and accurately maintain them in a central repository; liaise with CBS Studios Production to ensure up-to-date information regarding changes or cancelations of shows or pilots.
§ Assist with recruiting efforts such as posting roles in the Applicant Tracking System.
§ Answer general employee and cast/crew questions, research problems and/or refer issues to HR Production Partners or specialized HR services.
§ Maintain accurate and updated org charts.
§ Assist with the preparation of presentation materials.
§ Provide ongoing support on special projects, key HR activities and business initiatives.
Decision Making / Accountability
§ Receive guidance and direction by manager.
§ Maintain confidentiality given sensitivity of employee information.
Knowledge, Skills and Experience
• • • Demonstrated working knowledge of basic HR areas such as Recruitment, Employee Relations, Labor, Benefits; laws and regulations such as ADA, ADEA, and Title VII, OFCCP and EEOC process and procedure, etc. highly preferred.
• • • • • • • • • • • • Education / Certification
§ Undergraduate degree in Human Resources, Industrial Psychology, Labor, Administration, or a related field, and/or equivalent work experience.
FUNCTION: Human Resources