Production Coordinator
ViacomCBS
London, UKThis was removed by the employer on 10/25/2018 9:55:00 AM PST
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Full Time Job
LOCATION: London
DEPARTMENT/ REGION: UK CREATIVE
DATE: October 2018
MANAGER: Head of Production
What's the gig?
Production Coordinator
Which means. . .
UK Creative is a fast moving department with a high turnover of short-form work. The department is responsible for creative output of MTV UK channels and MTV international clusters. Content output ranges from promos, brand development through to and packaging through to high profile multiplatform marketing campaigns for show launches. The team also produces any campaigns and branding on behalf of the wider international clusters.
The Production Coordinator will be required to support and liaise with the Production Manager to interpret projects and productions for the creative team from initial concept through to completion and TX in the most cost effective way. Ensuring that the budget, schedule and creative requirements are all met and the end product delivers on creative excellence. From booking voiceovers to offering production support high profile shoots, this role is incredibly varied and requires strong multi-tasking abilities. The Production Co-ord will also work closely and support the Head of Production with day to day tasks and requests and general running of the department.
You'll need to own. . .
FINANCE
• Raising Purchase Order requisitions relevant to music clearances, post production sessions, agencies fees, shoot production, voiceovers
• To liaise with the creative team and produce an accurate budget costing for each project.
• Monitor day to day spends by project using appropriate departmental purchasing systems and cost managers
• Setting up all new suppliers
• To ensure correct invoicing guidelines and deadlines are adhered to by suppliers and freelancers
• Adhere to company guidelines regarding production spend, expenses and T&E
• Maintain and update records of production activity and spend, overseeing departmental filing and Excel records
• Liaise with relevant internal departments in order to save money and conserve resources
• Maintain and update records of production activity and spend, overseeing departmental filing and Excel records
• To work with accounts payable to ensure all external suppliers, freelancers and casual employees are paid correctly and on time
• Assist Production Manager and Head of Production with cost management and all cost reporting
DAILY PRODUCTION
• Assist the PM with organising the creative weekly make list and production workflow to ensure delivery deadlines are met
• Ensure all projects are produced in cost- and time-effective manner while adhering to the creative ideals, negotiating fees and maintaining schedules where necessary
• Flag any project overage to Production Manager and Head of Production
• Plan and book all external post sessions and (including daily audio bookings)
• Liaise daily with Voice Over artists agencies to book relevant talent for sessions ensuring the correct clearances are agreed
• Understand the business rationale and gain awareness of commercial issues influencing and affecting the business
• To maintain the departmental edit schedules and calendars
• Monitor and ensure all promos/design are delivered according to makelist TX
• Responsible for all Clearcast submissions & TVC delivery
• Oversee delivery of all on-air and off-air assets, liaising with media planning and marketing teams about required deliverables
SHOOT PRODUCTION
• Assist PM with shot based production as required – vendor set ups, contracts, PO raising, crew booking
• Create call-sheets for filming
• Under guidance of PM, to engage freelancers and negotiate rates and payments
• To have extensive knowledge of different freelancer/casual contract types and payment terms and employ as appropriate
• Assist with completion of Risk Assessment forms
• Assist with travel arrangements
LEGAL & BUSINESS AFFAIRS
• To have knowledge of different freelancer/casual contract types and payment terms and employ as appropriate
• Responsible for raising all contracts and ensuring completed contracts are returned and returned to legal
• Update contract log, contact files and freelance contract file
• Work closely with Production Manager to ensure legal procedures are followed and necessary contracts are raised for all suppliers and freelancers
• Ensure relevant legal paperwork completed for all bookings, freelancers and projects.
Must have these ninja skills . . .
• Experience as a Production Coordinator, preferably in on-air environment or commercials
• Experience of shoot admin
• Experience of keeping accurate budgetary records/cost managers, reconciling budgets and using purchasing systems/raising POs
• Ability to produce a project schedule
• Experience of working within a department with a high turn-over of very varied work, such as on-air
• A personable manner with the ability to communicate effectively with everyone from crew to talent
• Ability to work well in a team environment and help achieve departmental goals
• Energetic and enthusiastic
• Excellent communication & interpersonal skills
• Adaptable and works well under pressure
• Resourceful
• Solution focused
• Highly organised and planned approach to work
• Highly numerate
• High attention to detail
• Excellent administration skills
This job description is a guide to the work you will be initially required to undertake. It may be changed from time to time to meet changing circumstances. It does not form part of your contract of employment and as your experience grows you will be expected to broaden your tasks, suggest improvements, solve problems and enhance the effectiveness of the role. This spec summaries the main aspects of the job but does not cover all the duties that the job holder may have to perform.
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