Office Coordinator
ViacomCBS
Hollywood, CAThis was removed by the employer on 6/19/2018 11:54:00 AM PST
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Full Time Job
This position is responsible for coordinating all functions and activities of the department across business development, design and planning and servicing of client relationships. This will include providing administrative support to the Executive Vice President of Parks & Resorts Licensing and other staff as directed as well as operational support to the Parks and Resorts division.
• Answering phones, scheduling, calendaring, coordination of meetings/video conferencing and other administrative functions as directed including greeting and hosting guests and clients for studio tours and meetings
• Attends executive level meetings, takes departmental minutes and creates and tracks follow through
• Creates memorandums and distribution lists
• Books international & domestic travel as directed
• Tracks and assists with time off and time card approvals and tracking
• Prepares and submits expense report
• Maintains supplies and physical condition of the department
• Coordination Functions
• Track and report on theme park, hotel and resort, restaurant and stage play projects
• Review partner agreements, determine licensing obligations and including royalty payments and assist in tracking and enforcement of licensing obligations
• Assist in tracking and management of department revenue, OI, costs, overhead and other financial data
• Interact with finance department in reporting and obtaining information
• Develop PowerPoint presentations and other presentations materials
Basic Qualifications
• Minimum 3 years related experience preferred
Additional Qualifications
• Proficient with Microsoft Office and online research and analysis resources
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external clients and senior management
• Organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time
Eligibility requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must be willing to submit to a background investigation
• Must have unrestricted work authorization to work in the United States