Executive Assistant
ViacomCBS
Hollywood, CAThis was removed by the employer on 2/22/2019 6:56:00 PM PST
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Full Time Job
This position is responsible for providing administrative support to the Senior Vice President, Consumer Products and Licensing.
Responsibilities
to include, but not limited to:
• Schedules, tracks & updates meeting requests for SVP including video & tele-conferences. These include meetings with various time zones and parties.
• Maintains & circulates agendas for department meetings
• Takes departmental minutes & circulates as instructed
• Covers departmental phones on a regular basis
• Books international & domestic travel for SVP & department (as requested
• Maintains and submits expense reports for SVP according to PPC policies
• Oversees gate passes to ensure visitors are granted access as needed
• Creates memorandums and distribution lists as instructed
• Updates files for SVP
• Maintains phone log of incoming & outgoing calls
• Assists senior management from New York office when visiting Los Angeles
• Orders supplies for department
• Coordinates conference room requests & bookings
• Maintains department contact information and distributes regularly
• Coordinates use of department golf cart
• Assist with various projects as requested
Basic Qualifications
Basic qualifications:
• Minimum 3 years related experience preferred
• Proficient with Word, Excel, Outlook and internet software
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
Additional Qualifications
Desired skills:
• Familiar with a variety of industry concepts, practices, and procedures
• Background in Design, Marketing, or Fashion
• Interest in Consumer products and Licensing Industries