Executive Assistant
ViacomCBS
Hollywood, CAThis was removed by the employer on 6/29/2018 3:54:00 PM PST
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Full Time Job
JOB SUMMARY
This position will be responsible for providing administrative support for the VP Production.
Responsibilities
to include, but not limited to:
* Manages supervisor's calendar and schedules appointments
* Screens and responds to incoming calls and correspondence
* Responsible for coordinating heavy travel schedules for staff and talent
* Process all travel and departmental expenses
* Distributes mail and maintains office supplies
* Performs clerical duties such as filing, typing, and copying documents
* Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
* Acts as custodian of corporate documents and records
* Composes and prepares confidential correspondence, reports, and other documents
* Creates and maintains database and spreadsheet files
* Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested
* Acts as direct liaison with filmmakers
Basic Qualifications
Basic qualifications:
* Bachelor's degree
* Minimum 2 years experience supporting an executive, agent or manager
Additional Qualifications
Desired skills:
* Entertainment experience
* Experience supporting executive within legal department
* Proficient with Outlook, Excel, PowerPoint and internet software
* Good oral and written communication skills
* Good organizational and project coordination skills
* Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments
* Good attention to detail and follow-through skills
* Demonstrated good judgment and the ability to deal with confidential and sensitive issues
* Able to work adeptly with general office equipment; computer, printer, telephone, photocopy machine
Eligibility requirements:
* Interested candidates must submit a resume/CV online to be considered
* Must be willing to submit to a background investigation
* Must have unrestricted work authorization to work in the United States