Executive Assistant II
ViacomCBS
Hollywood, CAThis was removed by the employer on 3/28/2019 5:55:00 PM PST
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Full Time Job
This position is responsible for providing administrative support to the Executive Vice President and the international marketing team.
• Manages budget and cost reports for creative team
• Prepares files and materials for territory review and feedback
• Manages executive’s calendar and schedules/coordinates meetings and appointments
• Screens and responds to incoming calls and correspondence
• Arranges meetings or conferences by arranging conference rooms, issuing meeting requests or invitations and coordinating handouts
• Coordinates meetings or conferences for international sales and marketing teams
• Arranges detailed and extensive international travel plans and itineraries and compiles travel documentation and expense reports
• Prepares agendas, notices, minutes, and resolutions for meetings as required
• Light research duties
• Prepares reports and presentations in PowerPoint, Excel, and MS Word as required
• Performs administrative duties such as filing, typing, and copying documents
• Other ad hoc duties as required
Basic Qualifications
• Bachelor’s Degree
• 1 years of related experience
• Strong social media skills
• Highly Proficient with MS software including Word, Excel & PowerPoint
Additional Qualifications
• Good relationship-building skills
• Ability to multitask and deliver under tight deadlines with a calm manner
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
• Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently
• Self-motivated
• Interest in Marketing and Advertising
• Experience working in an international environment
• Experience in entertainment industry
• Familiar with a variety of industry concepts, practices, and procedures
• Able to communicate efficiently with people from around the world
• Excellent organizational skills and attention to detail
• Ability to prioritize and meet deadlines