Executive Assistant II
ViacomCBS
Hollywood, CAThis was removed by the employer on 5/24/2018 3:55:00 PM PST
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Full Time Job
This position is responsible for providing administrative support to the Senior Vice President and Vice President of Brand Marketing for Paramount Home Media Distribution.
Responsibilities
to include, but not limited to:
• Manages an extremely active calendar for SVP and VP
• Maintains and circulates agendas for department meetings
• Covers departmental phones on a regular basis
• Books domestic and international travel for SVP and department (as requested)
• Maintains and submits expense reports for SVP and VP according to PPC policies
• Oversees gate passes to ensure visitors are granted access as needed
• Creates memorandums and distribution lists as instructed
• Updates and organizes files for SVP and VP
• Maintains digital phone log of incoming calls
• Orders supplies for department
• Creates PO’s for department on a regular and as-needed basis
• Maintains department contact information and distributes regularly
• Coordinates conference room requests and bookings
• Schedules, tracks and updates meeting requests for department including video and tele-conferences, filmmaker meetings
• Maintains vacation requests, as approved by supervisor
• Helps SVP and department prepare materials for various meetings/events (e.g.,
• Sales Meeting, Annual Business Reviews)
Basic Qualifications
• Bachelor’s Degree, preferred
• Minimum 3 years related experience preferred
• Proficient with Word, Excel, PowerPoint and internet software
• Photoshop and PowerPoint is a plus
Additional Qualifications
Desired skills:
• Excellent written, verbal, and interpersonal skills with the ability to be pro-active and interface with staff, other administrators, internal and external customers and senior management
• Outgoing, organized, dependable, detail oriented as well as having the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time punctually
• Familiar with a variety of industry concepts, practices, and procedures