Executive Assistant I
ViacomCBS
Hollywood, CAThis was removed by the employer on 5/22/2019 1:55:00 PM PST
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Full Time Job
We are seeking a seasoned Executive Assistant to support the Executive Vice President for World Wide Home Media Sales and Distribution and the Senior Vice President for Home Media Operations.
• Manage executives’ inbox, calendars and meeting set up
• Coordinate executive communications, including taking and logging calls, responding to emails and interfacing with clients
• Acting as a point of contact among executives, employees, clients and other external partners
• Maintain and circulate agendas for department and customer meetings
• Filing and retrieving records, documents, and reports
• Helping prepare for meetings
• Accurately recording minutes from meetings
• Preparing, reports, memos, and other documents
• Researching data to prepare documents for review and presentation
• Creating visitor gate passes and greetings
• Using various software, including Salesforce and Microsoft office suite with focus on Outlook, Word, Excel, and Powerpoint
• Making travel arrangements
• Preparing travel and entertainment expense reports
• Performing office duties that include ordering supplies and managing a records database
• Oversee Paramount’s consumer response programMonitor Paramount 3rd party providers
Basic Qualifications
• Experience as an Executive Assistant reporting to senior management
• Advance Microsoft Office skills with an ability to become familiar with form-specific software
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Additional Qualifications
• 4 years Executive Assistatn expereicne reproting to senior managment, preferred.
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills
• Friendly and professional demeanor
• Exceptional interpersonal skills
• Discretion, diplomacy and integrity