Executive Assistant I
ViacomCBS
Hollywood, CAThis was removed by the employer on 9/5/2018 11:55:00 AM PST
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Full Time Job
This position will provide executive support to the EVP WW Promotions. They will be responsible for managing the fast-paced, high visibility and active executive office.
* Develops and/or maintains databases, distribution lists, mailing lists and filing systems
*Coordinates Executive’s schedules and makes appointments
* Prepares and tracks expense reports and purchasing requests for supplies
* Manages executive’s calendar and schedule/coordinate daily meetings and appointments
* Arranges travel plans and itineraries and compiles documents for travel-related meetings
* Answers and screens a high volume of phone calls and email, taking action when appropriate and following up (ability to roll calls)
* Performs various miscellaneous clerical functions, including picking up and delivering documents, opening and distributing mail, etc
* Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
* Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings
* Acts as custodian of corporate documents and records
* Composes and prepares confidential correspondence, reports, and other documents such as expense reports
* Creates and maintains databases and spreadsheet files
* Greets scheduled visitors and directs to appropriate area or person
* Tracks competitive projects, spec sales, and producer deals
* Handles script and coverage requests
* Reads Development Scripts & Writing Samples
* Supervises the Intern Staff
Basic Qualifications
* Minimum 3 years related experience
* Proficiency with Word, Excel, PowerPoint, Keynote, and internet software
* Familiar with a variety of industry concepts, practices, and procedures
* Familiar with talent, agencies and television industry practices
Additional Qualifications
* Bachelor’s Degree
* Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
* Organized and detail oriented with the ability to manage multiple high priorities
* Ability to represent the EVP, Department and Company in a professional yet approachable manner.
* Able to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone
* Strong organization skills. Ability to attend to details while maintaining a big picture orientation
* Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
* Ability to work independently, with minimal supervision
* Excellent decision-making and judgment skills