Coordinator, Contract Management
ViacomCBS
Hollywood, CAThis was removed by the employer on 7/13/2018 10:54:00 AM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Human Resources Category
Browse the TV Network Category
Search for Coordinator, Contract Management jobs in Hollywood-CA
Search all Coordinator, Contract Management postings
Full Time Job
Coordinator, Contract Management (HR)--Viacom Media Networks
Viacom is in search for a Coordinator, Contract Management in the Global Human Resources Business Operations group in the Hollywood, Los Angeles, California office. This person provides day-to-day support in multiple functions such as contract management, executive assistance, departmental assistance, contingent workforce support, miscellaneous local initiatives, and more. This role is expected to be able to handle a heavy volume of work, manage multiple simultaneous deadlines, partner with many and support the entire department.
Duties:
• Contract Management – Create & manage a real-time electronic contract status tracking report that includes contract requests, draft statuses, merit & renewal notifications, contract expiration dates, deadlines, changelogs, compensation recommendation long-forms, potential severance information, etc.
• Partnering with Employment Law – Oversight of initiating contract drafts all the way through to obtaining fully-executed final copies & distribution.
• Phones – Answer, transfer, divert, screen, coordinate, make, and roll phone calls for the SVP.
• Calendar/Meetings – Schedule, maintain, manage calendar & coordinate all logistics (conference rooms, dial-ins, catering, BlueJeans, video conferencing, etc.)
• Admin – Service the administrative needs of the SVP including printing, scanning, filing, mailing, etc.
• Travel – Coordinate travel arrangements, manage & anticipate travel itinerary changes and updates. Constantly communicate with regional partners regarding travel purposes.
• T&E’s – Manage receipts, submit travel expenses & expense reports on a monthly basis
• Relationships – Build meaningful relationships within HR and with the support staff of every group (e.g. IT floor techs, executive assistants, Core Services, security, etc.)
• Computer Office Programs – Presentation level PowerPoint decks for the SVP, Word template creation and drafting, Intermediate/Advanced Excel spreadsheet creation
• Miscellaneous – Manage miscellaneous projects & tasks as assigned.
Basic Qualifications
• 1 – 3 years of experience in the entertainment industry
• General understanding of contracts
• Strong organizational & prioritization
• Excellent communication and interpersonal skills
• High-level problem solving skills
• Extreme attention to detail
• Able to multi-task many projects while keeping accuracy across all tasks
• Proficiency in the full suite of Microsoft Office
• Professional demeanor in the office, on e-mail, all forms of communication, on the phone, etc.
• Ability to work with multiple recurring deadlines
• Willing to take initiative, take direction, and course-correct
• Excellent verbal and written communication skills
• Quick learner
• Ability to maintain a positive attitude
• Thrives in a fast-paced environment and communicates effectively with client groups
• Strong proofreading skills
• Work effectively and proactively within a team environment
• Exercise good judgement
Additional Qualifications
• Education – Bachelor’s Degree preferred