Coordinator Casting
ViacomCBS
Hollywood, CAThis was removed by the employer on 2/20/2019 8:56:00 AM PST
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Full Time Job
This position is responsible for providing administrative support as well as Coordinator duties for the Executive Vice President of Casting.
• Answer phones and manage executive’s calendar
• Keep track of correspondence and take specific notes on phones calls
• Coordinate extensive travel, domestic and international
• Greet all visitors from actors, producers, executives and others
• Create and maintain characters lists for film, as well as, label, organize, and file all auditions
• Log, file, and track all actors’ materials
• Update Star Talent Quarterly Avails
• Help EVP or VP of Casting compose character breakdowns when needed
• Complete weekly expenses and generate expense reports
• Coordinate weekly schedules, casting sessions and meetings
• Collaborate with all Paramount departments as well as agencies and management companies to maintain current actor information
• Submit theater requests on behalf of EVP
• Update and maintain all password and contact sheets per project
• Submit office food, drink, and supply orders weekly
• Track all office supplies and expenses
• File and track all work emails and regular mail
• Schedule necessary appointments for EVP as well as casting sessions
• Upload and organize all casting sessions through related programs (Cast It, Breakdown, etc)
• Reconcile Department’s Purchasing Card expenses monthly
• Maintain order and cleanliness in the office
Basic Qualifications
• High School diploma required
• 1 years of expereince
Additional Qualifications
• Prior casting experience a plus
• Excellent organizational skills
• Ability to work on multiple tasks with ease and confidence
• Excellent phone manner
• Comfortable with computers and willingness to learn new software, as needed
• A love for casting and the casting process