Administrative Assistant, Legal - Business & Legal Affairs
ViacomCBS
New York, NYThis was removed by the employer on 10/4/2018 12:55:00 PM PST
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Full Time Job
Viacom is in search of an Administrative Assistant to a legal team that provides business & legal affairs support to Distribution & Business Development, the business unit responsible for distribution of the Viacom Media Networks portfolio of video programming services and associated video content in the U.S., Canada and the Caribbean.
Essential duties and responsibilities may include:
• Organizing and maintaining records and files for centralized legal filing system and individual attorneys’ office files. Coordinate and administer periodic regulatory and contractual compliance reports.
• Scheduling meetings, answering and screening telephone calls, prioritizing mail and other communications, processing T&E reports, ordering supplies, arranging office services, coordinating travel and meal arrangements, performing administrative errands. Assist in planning of department events and outings, schedule & book conference rooms, coordinate internal and external meetings and respond to facility issues. Will be responsible for updating and revising business and internal contacts on a continuous basis.
• Word processing; tracking and administering the execution of agreements; scanning and profiling agreements into document database; preparing redline versions of agreements; proofreading, emailing, photocopying, faxing and mailing agreements, letters, cover sheets and other documentation; preparing and updating documentation and reports; preparing routine and complex correspondence; handling internal and external document distributions; and proactively maintaining status reports/team calendars.
• Must be able to understand and quickly execute assignments, and to independently follow through on multiple tasks. Quick turnaround time on most assignments required.
• Must have the flexibility to work overtime as needed.
Basic Qualifications
• Experience in a legal administrative support capacity, with at least 3 or more years of experience
• BA or other undergraduate degree preferred
• Experience with legal document management software and redlining software (e.g., Deltaview/Workshare)
Additional Qualifications
• Strong proof reading skills
• Excellent oral and written communication skills
• Excellent administrative skills
• Professional composure and demeanor
• Detail-oriented, ability to manage and prioritize simultaneous responsibilities within time limits
• Outstanding organizational and follow-up skills
• Must be proficient in MS Word, Excel, Outlook and PowerPoint
• Ability to work well under pressure, professional and courteous phone demeanor
• Proven ability to work in fast paced environment and communicate effectively with client groups