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Executive Assistant
Velvet Hammer Music and Management
West Hollywood, CA
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Velvet Hammer Music and Management Group, a boutique artist management, record label, and publishing company based in West Hollywood, CA is looking to hire a punctual, detail-oriented and intelligent full-time Executive Assistant to the CEO.
The Executive Assistant will report to the CEO, and general duties include: scheduling, assisting CEO with both personal and business day-to-day tasks and needs, organization of personal and company travel arrangements, and assisting in aspects of the CEO's personal interests including art and real estate.
Essential Functions and Responsibilities:
- Schedule meetings, prioritize calendar and perform other general administrative tasks
- File important invoices, financial and legal documents; maintain confidentiality
- Answer phones, emails, and mail; correspond appropriately and communicate messages to Executive(s)
- Establish and maintain effective working relationships with all clients and staff, external business associates, and the general public
- Book travel for Executive(s), create itineraries, and be on-call for possible last minute adjustments
Education, Experience, and Skills Required:
- Experience working under a high-level Executive (preferred) or in a busy office
- Excellent organizational skills and ability to manage a variety of tasks simultaneously.
- Ability to deal with high-pressure situations
- Self-starter, detail oriented; self-driven and possesses the ability to take initiative and anticipate Executive's needs
- Ability to work individually and in a team environment
- Experience with phones and must have a ''can-do'' attitude
- Previous administrative and/or office experience required
- Ability to deal with sensitive and confidential information
- Must be dog friendly. Some daily care and transportation of Executive's dogs required.
- Access to a car - some errands and driving required
- Proficient in Word, Excel, PowerPoint, and Outlook
- Preferably experience and access to Photoshop
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Music Category
Search for Executive Assistant jobs in West Hollywood-CA
Velvet Hammer Music and Management Group, a boutique artist management, record label, and publishing company based in West Hollywood, CA is looking to hire a punctual, detail-oriented and intelligent full-time Executive Assistant to the CEO.
The Executive Assistant will report to the CEO, and general duties include: scheduling, assisting CEO with both personal and business day-to-day tasks and needs, organization of personal and company travel arrangements, and assisting in aspects of the CEO's personal interests including art and real estate.
Essential Functions and Responsibilities:
- Schedule meetings, prioritize calendar and perform other general administrative tasks
- File important invoices, financial and legal documents; maintain confidentiality
- Answer phones, emails, and mail; correspond appropriately and communicate messages to Executive(s)
- Establish and maintain effective working relationships with all clients and staff, external business associates, and the general public
- Book travel for Executive(s), create itineraries, and be on-call for possible last minute adjustments
Education, Experience, and Skills Required:
- Experience working under a high-level Executive (preferred) or in a busy office
- Excellent organizational skills and ability to manage a variety of tasks simultaneously.
- Ability to deal with high-pressure situations
- Self-starter, detail oriented; self-driven and possesses the ability to take initiative and anticipate Executive's needs
- Ability to work individually and in a team environment
- Experience with phones and must have a ''can-do'' attitude
- Previous administrative and/or office experience required
- Ability to deal with sensitive and confidential information
- Must be dog friendly. Some daily care and transportation of Executive's dogs required.
- Access to a car - some errands and driving required
- Proficient in Word, Excel, PowerPoint, and Outlook
- Preferably experience and access to Photoshop
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