Executive Assistant to CEO
Velvet Hammer Music and ManagementLos Angeles, CA
Full Time Job
Velvet Hammer Music and Management Group, a boutique artist management, record label, and publishing company based in West Hollywood, CA is looking to hire a punctual, detail-oriented and intelligent full-time Executive Assistant to the CEO.
The Executive Assistant will report to the CEO, and general duties include: scheduling, assisting CEO with both personal and business day-to-day tasks and needs, organization of personal and company travel arrangements, and assisting in aspects of the CEO's personal interests including art and real estate.
Essential Functions and
• Schedule meetings, prioritize calendar and perform other general administrative tasks
• File important invoices, financial and legal documents; maintain confidentiality -
• Answer phones, emails, and mail; correspond appropriately and communicate messages to Executive(s)
• Establish and maintain effective working relationships with all clients and staff, external business associates, and the general public
• Review and revise documents, contracts, draft letters and manage database for Executive
• Book travel for Executive(s), create itineraries, and be on-call for possible last minute adjustments
, Experience, and Skills Required:
• Experience working under a high-level Executive (preferred) or in a busy office
• Excellent organizational skills and ability to manage a variety of tasks successfully
• Ability to deal with high-pressure situations
• Self-starter, detail oriented; self-driven and possesses the ability to take initiative and anticipate Executive's needs
• Ability to work individually and in a team environment
• Experience with phones and must have a ''can-do'' attitude and thick skin
• Previous administrative and/or office experience required
• Knowledge of music management is helpful
• Ability to deal with sensitive and confidential information
• Must be dog friendly. Some daily care and transportation of Executive's dogs required.
• Access to a car - some errands and driving required
• Proficient in Word, Excel, PowerPoint, and Outlook
This position includes medical benefits, paid vacation time, and more.
Looking for a candidate who is available to begin ASAP.
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