Office Assistant
Universal Music Group
Kings Cross, UKThis was removed by the employer on 11/27/2019 7:22:00 AM PST
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Full Time Job
Description
Job title: Office Assistant
Responsible to: Project Administration Manager
Department: IT Publishing
Location of work: King’s Cross, London
The A Side: A Day in The Life
The Office Assistant will manage and support the IT Publishing department.
The B Side: Skills & ExperienceBe organised
• Ability to process invoices.
• Ability to purchase and renew hardware, software and licenses.
• Ability to arrange travel for all staff (flights, hotels, cars.)
• Ability to process and approve expenses.
• Ad-hoc event planning and organisation.
• Some office management – tracking departmental annual leave and bank holidays, liaising with Facility/ Security/ Welcome Desk teams, organising accesses and set up for new staff and staff leavers, free product, gig orders, courier bookings, room bookings, desk positioning.
Be collaborative
• General communications (office notifications, gig tickets, etc.)
Personal Specification
Essential
• Strong computer skills; MS Office (MS Word, MS Excel, MS Powerpoint.)
• Excellent verbal and written communication skills.
• Good numeracy.
• Self-motivated, hard-working and enthusiastic.
• Highly organised with excellent attention to detail.
• Flexible and able to prioritise own workload.
• Demonstrates discretion; ability to keep sensitive information confidential, as necessary.
• Ability to work as part of a team.
• Ability to pick up new skills quickly.
Desirable
• To create clear, stylish and graphical presentations.
• Knowledge of UMG systems, including The Globe, Uniport, Room Booking system.
Bonus Tracks: Your Benefits
• Group Personal Pension Scheme (between 3% and 9%)
• Private Medical Insurance
• 25 paid days of annual leave
• Interest Free Season Ticket Loan
• Holiday Purchase scheme
• Dental and Travel Insurance options
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Employee Discounts (Reward Gateway)
Just So You Know…
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.