Executive Assistant
Universal Music Group
Santa Monica, CAThis was removed by the employer on 2/20/2020 9:23:00 AM PST
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Full Time Job
Description
How we LEAD:
UMG is hiring for an Executive Assistant to support a C-level executive in the company located in the Santa Monica Office. The ideal candidate will have experience supporting a C-level executive and/or high-profile celebrity and have great judgement with discretion and confidentiality.
How you’ll CREATE:
• Manage complex and frequently fluctuating schedules, including scheduling meetings, coordinating calls – both domestic and international, prioritizing calendars and following up
• Process travel and entertainment expenses
• Coordinate and book complex and frequent travel – international as well as domestic; prepare itineraries
• Coordinate and prioritize incoming meeting requests
• Liaise between Executive and other important executives/clients for scheduling
• Personal assistant duties include but not limited to managing house vendors, planning family vacations and functions, running errands, and other personal family matters
• Manage project deadlines, including keeping organized status reports
• Assist with organizing meetings and event planning
• Provide administrative and operational support
• Typical hours: M-F 8 AM – 6 PM with some OT as needed
Bring your VIBE:
• 4 years of experience for C-level executive or high-net-worth individual/high profile celebrity
• Proven sense of urgency
• Resourceful skills with significant experience in providing hands-on research and assistance
• Proficiency in MS Office, Outlook scheduling, Skype for Business
• Experience with coordinating international/domestic travel
• Handle confidential information in a discreet manner
• Exceptional organizational and time management skills
• Professional and proactive
• Excellent written and verbal communication skills
• Previous experience working with a music label, preferred
• Ability to interact comfortably and effectively with employees of our company at all levels
• Must be highly organized and forward-thinking
Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, “Gift Week”, Summer Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
• Pet Insurance, plus much more!
Universal Music Group is an Equal Opportunity Employer.