Executive Assistant
Universal Music Group
Santa Monica, CAThis was removed by the employer on 10/3/2018 7:21:00 PM PST
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Full Time Job
Description
UMG is looking for a dynamic team member to provide administrative support to an Executive team member and team. The ideal candidate has the ability to thrive in a high-demand, performance-driven entertainment industry environment, the ability to keep calm under pressure while being process-oriented.
We expect this position to go above and beyond normal executive support and help with doing research, analyzing data, manage and support ongoing projects.
Job Functions:
• Extensive travel and meeting coordination
• Calendar management and covering phone lines
• Creates agendas for external client meetings
• Meeting of guests and help with general queries
• Monthly Expensys reconciliation and processing
• Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
• Special project coordination requiring follow up and meeting of deadlines
• Develop and execute content calendar for label social properties
• Act as liaison between executive and a wide array of internal and external contacts
• Run reports using internal reporting tools for artist and managers
• Update weekly and daily reports with streaming, sales and playlist information for platforms
• Create presentation and one-sheets for clients and artists
• Additional duties as assigned
Job Requirements:
Skills/Abilities:
• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
• Ability to interact comfortably and effectively with external partners and clients
• Possess strong attention to detail, problem solving and organizational skills
• Advanced Microsoft Office skills including Outlook, Excel, PowerPoint and KeyNote required
• Proactive in determining roadblocks
• Ability to work under high pressure and speed
• Great social and interpersonal skills
• Ability to keep information highly confidential
• Flexible and able to multi-task
• Expert, native user of social media platforms
• Ability to partner and collaborate with a diverse range of interests and perspectives
• Strong interest in the digital music market
• Must have initiative and desire to learn the business
• Quick learner who is able and excited to jump into and master new platforms, apps and services
Experience:
• Minimum 3 years of related experience in a music entertainment environment
• Experience writing copy and creation of photo/video content
Education:
• Bachelor’s degree preferred
Universal Music Group is an Equal Opportunity Employer.
Disclaimer
This job description only provides an overview of job responsibilities that are subject to change.