Associate Manager, Label Administration & Accounting

This is a Full Time Job

Associate Manager, Label Administration & Accounting, Bilingual (English/Spanish)

Universal Music Latin Entertainment (UMLE) is the world's leading Latin entertainment company with operations in the United States and Mexico. The company is home to some of the most prolific names in Latin music, including Juanes, Alejandro Fernandez, Marco Antonio Solís, Los Tigres del Norte, Don Omar, Luis Fonsi, Juan Gabriel, Gloria Trevi, Café Tacvba, Belanova and Juan Magan, amongst many others. UMLE's labels include Universal Music Latino, Machete Music, Capitol Latin, Fonovisa, Disa, Universal Music Mexico and GTS, the company's artist management and booking division.

How you'll CREATE:
• Manage marketing project administration cycle which includes, but not limited to, the following:
• Partner with SVP of Marketing and VP of Marketing of UM Latino to set up, streamline, and manage budgets for artists and projects.
• Liaise and partner with Finance team under VP Finance for monthly budget reservations, fund transfers, vendor installation, creating requisitions, facilitating PO approval, rushes, invoice troubleshooting, vendor relations, etc.
• Manage Marketing projects by artist, vendor and expense type. Control of assigned budget to each project and allocation of resources within SAP (via POs):
• Review and re-assign resources within the month or quarter, with the label Managing Director and SVP Marketing, to each project monitoring the expense within the monthly/quarterly budget assigned.
• Develop, prepare, and manage Marketing budgets for senior management (Marketing and Finance) with analysis of marketing investments by type of expense, vendor, projects and/or by artist.
• Manage project deadlines with Marketing, Finance, Legal, vendors and suppliers by communicating expected deliverables, compliance protocols, and resources.
• Manage the vendor payment process (in partnership with Finance/Accounting Team):
• Manage compliance approvals in partnership with the Finance and Legal departments.
• Manage, streamline, and coordinate vendor set up within SAP/Uniport which includes, but not limited to, obtaining proper documentation and coordinating vendor-uniport set up process.
• Manage vendor invoices and backup documentation (invoices, POs, approvals) for payment set up and payment programming within SAP/Uniport.
• Record and distribute marketing meeting minutes / organize meetings, music listening sessions.
• Manage Marketing and Accounting Ad hoc projects, (e.g., Create, develop, and manage all one sheets, timelines, quote sheets, and any other project-related documents & facilitate travel for Artists as requested).
• Manage and streamline internal processes to better improve marketing and accounting Responsibilities for Project Manager
• Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress.
• Monitor progress and make adjustments as needed.
• Measure project performance to identify areas for improvement.

Bring your VIBE:
• Bilingual English/Spanish fluency required.
• 3-5 years work experience in a corporate environment.
• Business Administration/Accounting Degree or equivalent experience preferred.
• Strong Project Management and Computer skills: Excel, Uniport/SAP, Monday, PowerPoint.
• Accounting/Financial/Administration experience.
• Extremely organized, analytical, and process oriented.
• Multitask ability and able to prioritize activities in a fast-paced environment.
• Teamwork and interpersonal skills; ability to interact with internal and external partners.
• Ability to work under high pressure and speed.
• Must be flexible, able to multi-task and manage time effectively.
• Proven ability to solve problems creatively
• Experience seeing projects through the full life cycle
• Strong interpersonal skills and extremely resourceful
• Experience in the Entertainment Business a plus

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Paid Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:Business Strategy & Operations