Administrative Assistant, Visual Content
Universal Music Group
Santa Monica, CAThis was removed by the employer on 11/16/2021 11:22:00 AM PST
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Full Time Job
Description
A division of Universal Music Group, the world’s leading music company, Republic Records is home to an all-star roster of multi-platinum, award-winning legends and superstar artists such as Ariana Grande, Black Thought, Drake, Florence the Machine, Greta Van Fleet, Hailee Steinfeld, Jack Johnson, James Blake, James Bay, Jessie J, John Mellencamp, Jonas Brothers, Julia Michaels, Kid Cudi, Lil Wayne, Lorde, Metro Boomin, NAV, Nicki Minaj, Of Monsters and Men, Pearl Jam, Post Malone, Seth MacFarlane, Stevie Wonder, Taylor Swift, The Weeknd and more.
Founded by brothers and chief executives Monte and Avery Lipman, it is also comprised of innovative business ventures, including American Recordings, Boominati Worldwide, Brushfire, Casablanca Records, Cash Money, Lava Records, XO, Young Money, among others. Republic also maintains a long-standing strategic alliance with Universal Music Latin Entertainment (J Balvin and Karol G).
The Visual Content Administrative Assistant will work one-on-one with the department head on music videos and visual content projects. The employee must have a flexible, professional attitude and be able to work remotely and/or unsupervised. This role may require minimal travel to set/video shoots.
How you’ll CREATE:
• Assist department head with all administrative needs, including managing and coordinating complex daily schedules, calendar, phone calls, T&E expenses, and travel
• Serve as a point of contact between SVP and third party vendors
• Responsible for ensuring the SVP has appropriate preparation for team meetings such as agenda creation, appropriate materials beforehand, coordinate guest speakers, IT needs, etc
• Serve as “meeting MC” by keeping the meeting on the agenda, on time, and encouraging staff engagement
• Establish strong working relationships with other key administrative staff
• Maintain a strong working knowledge of leaders, key executives, employees, and important contacts
• At times responsible for maintaining meeting minutes and disseminating critical information for meeting attendees
• Draft and handle internal/external communication on behalf of SVP
• Help keep SVP organized and on track with projects, priorities, and initiatives via project mgmt. software
• Ad hoc projects – i.e. build key note presentations, create spreadsheets, lead the collection and coordination of data points on special projects
• Attend in-house marketing meetings
Bring your VIBE:
• Highly organized
• Extreme attention to detail
• Competent computer skills
• Ability to problem-solve in real-time and remain calm under pressure
• Professional demeanor interacting with label staff, production companies, managers, and artists
• Professional phone, meeting, and video call etiquette
• Ability to provide creative solutions
• Flexible schedule, ability to work remotely and/or unsupervised when necessary
• Interest in music, video production, and pop culture
• Excellent communication (written and verbal) and interpersonal skills
• Respond to inquires in a timely manner
• Driver’s license
• Previous label experience a plus
• Previous production experience a plus
• Knowledge of the current music video production landscape a plus
Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, “Winter Break”, Summer Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
• Pet Insurance, plus much more!
Universal Music Group is an Equal Opportunity Employer
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.