Administrative Assistant, Process Innovation
Universal Music Group
Woodland Hills, CAThis was removed by the employer on 5/14/2018 12:21:00 PM PST
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Full Time Job
Description
The ideal candidate will come from Music or Entertainment and have previous experience supporting a high-level executive. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude and passion for the music industry are essential.
Job Functions:
• Primary Responsibilities
• Arrange meetings and conference calls via telephone and email
• Cover phone lines and manage/update calendars
• Coordinate and prioritize incoming verbal and email requests
• Book travel, accommodations, & car services
• Maintain a strong working knowledge of artist roster, employees, and important external contacts
• Work closely with other executive assistants and occasionally cover their phone lines
• Manage the offices
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Proactively prepare the executives for meetings
• Greet meeting participants & arrange tours
• Order and set-up food service for meetings
• Promptly address any IT issues
• Handle administrative duties
• Process travel & entertainment expenses
• Create and send grammatically/punctually correct internal/external company communication
• Archive and organize emails by topic and keep apprised of ongoing deals
• Create and maintain presentations and other projects as assigned
• Track vacation for salaried employees
• Order office supplies, make restaurant reservations, and approve expenses
Job Requirements:
Skills/Abilities:
• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
• Ability to interact comfortably and effectively with employees of companies we do business with
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Flexible – able to adjust to changing priorities, and able to multi-task
• Excellent customer service skills
• Excellent organization and time management skills
• Excellent written and verbal communication
• Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
Experience:
• Minimum 3 years of experience supporting a high-level executive with discretion and confidentiality.
• Experience supporting more than one senior executive is preferred.
• Music or entertainment experience is highly preferred.
Education:
• Bachelor’s degree preferred
Universal Music Group is an Equal Opportunity Employer.
Disclaimer
This job description only provides an overview of job responsibilities that are subject to change.