Administrative Assistant, International Marketing
Universal Music Group
New York, NYThis was removed by the employer on 11/5/2021 2:22:00 PM PST
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Full Time Job
Description
Since Chris Blackwell first started Island Records in Jamaica 62 years ago, it has remained one of the world’s most legendary record labels and a coveted destination for new and established artists across genres. Today, Island is home to a varied roster across the US and UK. Its unique ethos has provided the platform for launching some of the biggest and most influential artists across the musical spectrum, including Bob Marley, U2, Grace Jones, Cat Stevens, and more recently Amy Winehouse and Mumford & Sons. Its US roster includes Shawn Mendes, Jessie Reyez, Skip Marley, Demi Lovato, Bon Jovi, Sabrina Carpenter, Nick Jonas, The Killers and more.
How we LEAD:
Island Records is looking for an Administrative Assistant to support the Head of International Marketing and Director of International Marketing. This ideal candidate has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential.
How you’ll CREATE:
• Arrange meetings and conference calls via telephone and email
• Cover phone lines and manage/update calendars
• Coordinate and prioritize incoming verbal and email requests
• Book travel, accommodations, & transportation
• Maintain a strong working knowledge of employees, and important external contacts
• Work closely with other administrative assistants and occasionally cover their phone lines
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Regular meeting prep, coordination, and notes
• Greet meeting participants
• Promptly address any IT issues
• Interact with vendors and promptly process invoices
• Monthly expenses, reconciliation, and processing such as travel & entertainment expenses
• Order office supplies, make restaurant reservations, and approve expenses
• Create and send grammatically/punctually correct internal/external company communication
• Engage with Universal Music Group marketing teams from around the world
• Coordinate servicing of advanced music to trusted partners
• Run internal sales reports on as needed basis
• Create presentations and marketing decks to support artist proposals and campaigns
• Maintain internal schedules, databases, and materials
• Connect interviews with artists and international media
• Keep up with relevant industry/entertainment news
• Additional duties as assigned
Bring your VIBE:
• Bachelor’s Degree preferred
• Minimum 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience
• Minimum 1 year of experience booking travel, calendar management
• Passion for music discovery and the creative process
• In touch with current trends, artists, and digital media
• Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
• Ability to interact comfortably and effectively with external partners and clients
• High attention to detail, excellent follow-through, problem-solving and organizational skills
• Self-motivated, proactive, and resourceful
• Flexible – able to adjust to changing priorities, and able to multi-task
• Excellent customer service skills
• Excellent time management skills
• Excellent written and verbal communication
• Strong proficiency and working knowledge of Microsoft Office Products
• Creative skills a plus (Adobe Creative Suite, Keynote)
Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, “Winter Break”, Summer Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
• Pet Insurance, plus much more!
Universal Music Group is an Equal Opportunity Employer
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.