Groups Travel Services Associate

This is a Full Time Job

UTA seeks an experienced Associate for Travel Services in our Los Angeles or New York office with a focus on our expanding Global Groups Program. The ideal candidate will demonstrate a robust record of contributing to operational excellence in a global organization, consistently advancing systems, processes, resource optimization, pricing strategies, and vendor relations. This position is well-suited for a detail-oriented professional possessing strong negotiation and project management capabilities who excels within dynamic and collaborative settings.

What You Will Do
• Identify and assess suitable venues; manage RFPs and secure optimal contract terms and locations for approximately 50 global programs annually.
• Review and finalize venue and vendor agreements, ensuring compliance with company policies and departmental standards.
• Collaborate closely with departments such as Legal, Accounts Payable, and Internal Events to ensure all delivered programs exceed business requirements.
• Coordinate all facets of group travel arrangements, including room blocks and onsite logistics, in partnership with our travel agency and internal stakeholders.
• Provide on-site group management and client support as needed (occasional travel may be required).
• Oversee event budgeting, reporting, and post-event reconciliation.
• Serve as a backup to the Travel Administrator and contribute to broader travel and groups/events initiatives.
• Utilize systems, data analytics, direct feedback, and RFP processes to continuously enhance service quality, pricing, and satisfaction.
• Deliver outstanding client services and efficient outcomes across all departments, levels, and geographies throughout the agency, with sensitivity to local solutions aligned with business objectives.
• Demonstrate proficiency with online travel booking tools, corporate credit cards, meeting planning, and corporate travel for events.
• Employ effective communication skills to drive programmatic change and articulate the value proposition of the program.

What You Will Need
• Minimum 3 years’ of experience in travel services, specifically within Groups and Events.
• Bachelor’s degree strongly preferred.
• Expertise in event technology and financial reporting systems.
• Exceptional interpersonal and communication skills, enabling the development of productive relationships across a broad spectrum of personalities and organizational levels in a fast-paced environment.
• Proven team player with a background in cross-functional collaboration.
• Motivated, strategic, results-focused professional with adept problem-solving abilities.
• Highly organized and committed to a strong work ethic.
• Demonstrated ability to manage multiple priorities and deadlines independently.
• Knowledge of the entertainment industry is preferred.
• Experience coordinating group movements ranging from 10 to over 500 individuals.

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