Foundation Assistant

This is a Full Time Job

UTA Foundation seeks an Assistant for the UTA Foundation. Candidates must have the ability to proactively function under tight deadlines in a fast-paced working environment and experience managing daily schedules/calendars, as well as preparing for meetings. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. This individual will support executives in the UTA Foundation department.

What You Will Do
- Manage phone, calendar, and research for meetings, schedule virtual meetings and calls, internally and externally
- Maintain contacts and databases on behalf of the department; troubleshoot and streamline systems where appropriate (experience with Pipedrive, Deed, Asana, Tailored Mail a plus)
- Strong project management skills, used to proactively support volunteer events, community partnerships, and programs to benefit the team
- Coordinate details and logistics for Foundation programming
- Pays great attention to detail, used to streamline workflow and execution across the team
- Conduct research, analysis and vetting of non-profit organizations in support of projects
- Liaising with internal staff at all levels and external community partners and non-profits
- Special projects support for hosted events, volunteer initiatives, data clean-up, and more.

What You Will Need
- 1 years’ experience working in an assistant capacity (internship experience ok)
- Bachelor’s degree strongly preferred but not required
- Experience with an entertainment company or non-profit organization a plus
- Highly professional with excellent judgment
- Strong ability to liaise with key senior-level executives
- Ability to work under pressure and in a fast-paced environment
- Can-do, positive attitude and willing to “go the extra mile”
- Critical attention to detail and highly organized, while still thinking “big picture”
- Team player mentality
- Highly proficient technical skills with Microsoft Office suite (Outlook, Excel, Word, PowerPoint)
- Familiarity with video conferencing systems (Zoom, Slack)
- Proficient in social media (Instagram, LinkedIn)
- Capable of managing several projects simultaneously with minimal supervision

#LI-JD1

https://www.unitedtalent.com/privacy-policy