Executive Assistant To Corporate C-Level Executive & Partner
United Talent Agency
Los Angeles, CAThis was removed by the employer on 11/4/2022 3:19:00 PM PST
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Full Time Job
United Talent Agency (UTA) has an immediate need for an Executive Assistant to support a C-Level Executive and Partner in our Beverly Hills office. Candidates must have the ability to proactively function under tight deadlines, experience managing daily schedules/calendars, preparing for meetings, and managing travel in a fast-paced, highly demanding work environment. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities.
What You Will Do
• Phone management (e.g., rolling calls, leading conference calls and prioritizing calls, as necessary)
• Calendar management, scheduling meetings, booking conference rooms, etc.
• Coordinating Travel Arrangements domestically and internationally
• Expense reports
• Conducting research and analysis in support of projects
• Expert in preparing presentations (PowerPoint), spreadsheets (Excel), & documents (Word)
• Strong project management skills, used to proactively build processes and programs to benefit your executive
• Drafting correspondences
• Liaising with internal staff at all levels and external clients & partners
• Event planning
• Ability to adapt to shifting working hours
• Manage a substantial amount of personal assistant responsibilities, including but not limited to, errands, travel, and event scheduling
What You Will Need
• Minimum of 5+ years in an Executive Assistant capacity to C-level Executives
• At least 2 years of experience as an Executive Assistant within Entertainment Industry
• Must be able to maintain a high level of discretion and confidentially
• Bachelor's degree strongly preferred
• Highly professional with excellent judgment
• Strong ability to liaise with key senior-level executives
• Must be an effective team player with ability to drive results
• Ability to work under tight deadlines in a fast-paced environment
• Can-do, positive attitude and willing to ''go the extra mile''
• Critical attention to detail and highly organized, while still thinking ''big picture''
• Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint)
• Familiarity with video conferencing systems (Zoom, Slack, Concur, and Workday)
• Capable of managing several projects simultaneously with minimal supervision
What You Will Get
• The unique and exciting opportunity to play a critical role in writing the future for one of the leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive benefits and programs to support your well-being?
About UTA
UTA unites ideas, opportunities and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers-from actors, athletes and musicians to writers, gamers and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.
For more information: https://www.unitedtalent.com/about/
UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.