Corporate Executive Assistant
United Talent Agency
Los Angeles, CAThis was removed by the employer on 10/28/2021 12:19:00 PM PST
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Full Time Job
United Talent is always seeking talented Executive Assistants to support our senior executives in various departments across the company. While we may not have a specific opportunity at this time, please share your interest by submitting your resume below. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a fast-paced environment, experience in handling heavy phone volume and scheduling, and an understanding of the entertainment industry is a plus.
Responsibilities:
• Phone management – answer and transfer calls, schedule & coordinate conference calls (including multi-party, multi-time zone conf calls)
• Calendar management – daily calendar management; update, cancel and confirm meetings. Scheduling and coordinate meetings, both in-office and offsite.
• Travel Arrangements
• Preparing and drafting contracts and correspondence
• Expense reports - Prepare monthly reports for review & submit to accounting for approval
Qualifications:
• Bachelor's degree strongly preferred
• Minimum 3+ years of prior administrative assistant experience
• Ability to liaise with key senior-level executives
• Able to review and understand contracts
• Ability to liaise with internal staff at all levels and external clients & partners
• Capable of managing several projects simultaneously with minimal supervision
• Previous experience managing an executive desk preferred
• Highly professional with excellent judgment and discretion
• Excellent communication skills - both written and verbal
• Ability to work in a dynamic and in a fast-paced environment
• Can-do, positive attitude and willing to ''go the extra mile''
• Critical attention to detail and highly organized
• General business knowledge and interest in Music and Entertainment business essential
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