Assistant to Department Head, Film

This is a Full Time Job

United Talent Agency (UTA) seeks an Assistant to support a Department Head and Partner at UTA.

We are looking for a highly organized and motivated individual who has exceptional communication skills, strong attention to detail, and the ability to thrive in a fast-paced environment. This role offers a unique opportunity to work closely with industry-leading talent and contribute to the success of representing groundbreaking filmmakers, writers, and directors; and other renowned and emerging artists.

What You'll Do
• Provide administrative support including managing heavy phones, calendar, scheduling meetings, and coordinating travel arrangements.
• Track and review contracts, client calendars, and payments through a series of detailed grids
• Create client submission lists, handle client bookings, and manage all client correspondence.
• Assist in preparing documents, presentations, and other materials for meetings and presentations.
• Manage expenses and maintain accurate records using company systems and software.
• Conduct research and gather information as needed to support client projects and initiatives.
• Collaborate with team members and other departments within UTA to ensure seamless communication and workflow.

What You Need
• Bachelor's degree preferred.
• Prior experience in a similar administrative role, preferably within the entertainment industry is required.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Proactive attitude with a willingness to take initiative and problem-solve independently.
• A passion for entertainment and a desire to learn and grow within the industry.