Assistant, Events & Experiences
United Talent Agency
Los Angeles, CAThis was removed by the employer on 12/7/2021 6:19:00 AM PST
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Full Time Job
UTA is seeking an Assistant to join the Events & Experiences team. The Events & Experiences team advises owner/operators of large-scale consumer and business events and also works to build new events from the ground-up, with an eye towards creating valuable new experiential brands. Though not essential, the ideal candidate will bring previous events/sales experience. Required skills include excellent organizational capabilities, the ability to manage multiple projects at once and thrive in a project-heavy, fast-paced environment.
The ideal candidate should also demonstrate a passion for the entertainment business, high-level attention to detail, a commitment to excellence, and the ability to navigate shifting situations and last-minute changes. Must have the ability to proactively function under tight deadlines in a fast-paced working environment and experience managing daily schedules/calendars, as well as preparing for meetings. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities.
What You'll Do
• Manage phone, calendar, and research for meetings; schedule virtual meetings and calls, internally and externally?
• Maintaining spreadsheets, and drafting correspondences
• Strong task management skills, used to proactively build processes that benefit the business
• Liais e with internal staff at all levels and external clients & partners
• Expense reports - prepare monthly reports for review & submit to accounting for approval
• Track and review contracts, client calendars and payments through a series of detailed grids
• Responsible for maintaining the CRM platform for sponsorship & exhibitor sales
• Research for existing & potential clients
• Assist and collaborate with the Events & Experience agent on macro event strategy & logistics
• Some travel required to support event & experiences clients
• Grow brand relationships with an eye towards assisting with sales
• Event programming coordination
• Correspondence with clients & business relationships
What You Need
• Minimum 1+ years' experience , a plus if working in an assistant capacity
• Bachelor's degree strongly preferred but not required
• Experience with?an entertainment company , preferred
• Highly professional with excellent judgment
• Strong ability to liaise with clients, senior-level executives , and colleagues
• Can-do, positive attitude and willing to ''go the extra mile''
• Capable of managing several projects simultaneously
• Ability to thrive in a fast-paced, highly intense client service work environment
• Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint)
• Familiarity with video conferencing systems (Zoom, Slack, Concur, and Workday)
• Team player
• Knowledge and curiosity for key players throughout the entertainment industry
• Understanding of UTA's Client Roster
What You'll Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies .
• Access to the tools, leadership and resources you'll need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Competitive benefits and programs to support your well-bein g
• Opportunity to help represent some of the most important talent in the comedy business
• Opportunity to support and work closely with top corporate clients
UTA is one of the world's leading talent and entertainment companies. We help the world's most inspiring people make the world a more inspiring place. Many of our colleagues spend their careers here. It's one of the reasons UTA is considered among the entertainment industry's best places to work.
UTA seeks the innovators, the entrepreneurs, the talented, the creative, the thoughtful and, the passionate, who share our love for the work all of us are privileged to do.