Account Coordinator
Trailer Park
Hollywood, CAThis was removed by the employer on 2/4/2021 1:20:00 PM PST
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Full Time Job
We are seeking a talented Account Coordinator with a can-do attitude to join our team. This person will be supporting the Film/TV Account design team and driving the client's projects forward. This means you'll need to be extremely organized, detail-oriented, and be able to handle multiple projects at one time.
Essential Functions & Responsibilities
• Works closely with Planning Director and Account Management team daily
• Arranges all departmental travel accommodations
• Assists Planning Director with keeping freelance database to date with contact info, rates, availability and Creative Director feedback notes
• Assists Planning Director with freelance availability outreach, all necessary paperwork, system/software set up and payment processing
• Assists Planning Director and Account Managers with uploading/downloading assets from overseas office(s) and/or offsite third-party vendors
• Coordinates client gifting
• Works closely with Executive Leadership to ensure all latest finishes are to date on the agency's website, social media, IMP website and e-blasts
• Keeps Master Client and Mailchimp Lists up-to-date
• Coordinates with the creation of agency capabilities presentations decks (e.g. gathering assets to provide Production team and circulates to Account lead who is requesting)
• Attends Senior Account meetings to cover new business planning and projects, daily production check-ins, and the weekly Production meeting
• Assists in departmental event planning
• Receives and directs visitors by sending direction/parking info, dispersing validations, greeting upon arrival, etc.
• Coordinates messenger requests as needed
• Distributes the daily schedule
• Follows systems to check in with design staff to make sure they're on target for delivery dates and liaising with Planning Director when adjustments to teams need to be made
• Opens new job per Account team requests
• Checks in with Account staff weekly to facilitate billing requests
Qualifications
& Skills
• Previous administrative experience – preferably in entertainment industry
• Capacity to handle a wide variety of tasks and assignments in a dynamic, fast-paced work environment
• Exhibits excellent communication skills, both orally and in written form
• Effectively presents information in both one-on-one and group situations
• Flexibility, responsiveness and capability to ''think on their feet''
• Must be proficient in MS office, Google Suite experience is a plus
• Proactive approach to problem-solving with strong decision-making skills
Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.