Accounts Receivable and Payable Specialist

This is a Full Time Job

ACCOUNTS RECEIVABLE/ACCOUNTS PAYABLE SPECIALIST

Location: Los Angeles, CA

Division: Ticketmaster North America

Line Manager: Sr. Director, Accounts Payable and Accounts Receivable

Contract Terms: Full time, hourly, non-exempt, 40 hours/week.

THE JOB

The Accounts Receivable/Accounts Payable Specialist is responsible for ensuring that client invoices are generated promptly and accurately. The ideal candidate should have a solid background in accounts receivable with excellent communication skills. The role will act as a liaison between the AR and various operations teams and will coordinate billing for various marketing and pricing services offered to Ticketmaster clients. Our ideal candidate is a motivated self-starter, highly organized and is proficient in Microsoft Excel and other enterprise level accounting software (i.e., Oracle Financials and/or SAP).

WHAT YOU WILL BE DOING

Accounts Receivable Responsibilities
• Prepare and distribute customer AR invoices for various types of products and services offered by the company.
• Work with Sr. AR Collections Clerk and AR Supervisor to resolve billing issues that impact collectability of invoices.
• Manage and maintain invoice documentation needed for audit and review purposes.
• Respond to inquiries from internal and external clients related to AR invoices as needed.
• Ensure that desk procedures are documented and kept current for changes in processes.
• Support the A/R Supervisor with ad hoc projects and reporting as needed.

Accounts Payable Responsibilities
• Enter vendor invoices in Inspyrus/Oracle AP systems including obtaining proper approvals and documentation to ensure that invoices are compliant with internal SOX guidelines.
• Perform reconciliation and maintenance of major vendor accounts.
• Maintain accurate and up-to-date vendor files in the Oracle AP system.
• Process vendor invoices purchased with a PO and obtained Goods Receipt support as needed.
• Process new vendor setup requests in Oracle including obtaining all documents required to setup the vendor (W-9, initial vendor invoice and/or bank instructions)
• Scan invoices related to Intercompany billing.
• Support the AP Director/AP Supervisor with ad hoc projects and reporting as needed.

WHAT YOU NEED TO KNOW (or TECHNICAL SKILLS)
• Bachelor's Degree required; Accounting/Finance concentration preferred, or equivalent work experience
• 1+ years of experience in an Accounts Payable or Accounts Receivable department preferred.
• Strong Excel skills.
• Experience with Oracle Financials ERP system.
• Strong time management skills with a proven ability to meet deadlines.
• Ability to work in a high volume, fast paced environment.
• Excellent attention to detail and highly organized.
• Ability to adapt work schedule to meet payment and reporting deadlines as needed.

YOU (BEHAVIOURAL SKILLS)
• Attention to Detail: Critical for accurately processing invoices, maintaining financial records, and preventing errors in payments and collections.
• Organizational Skills: Necessary for managing large volumes of invoices, keeping files organized, and ensuring timely processing of payments.
• Communication Skills: Vital for tactfully following up on outstanding payments, resolving billing discrepancies, and interacting with vendors and clients.
• Solutions Orientated: Required to address discrepancies in invoices, resolve payment delays, and find solutions to financial issues.
• Collaboration: Important for working effectively across the functional and regional teams of Ticketmaster and management to ensure smooth financial operations.