Marketing & Synergy Executive Assistant

This is a Full Time Job


This role is for an enthusiastic, highly collaborative marketing individual who possesses a unique blend of creative and business skills combined with the ability to deliver results! The ideal candidate should be comfortable in a fast-paced environment, with a proactive mindset, team focused individual with the ability to multi-task and keep a positive attitude under tight deadlines, all with meticulous attention to detail.

Responsibilities:
• Provide administrative support to the Integrated Marketing & Synergy teams, including managing calendars, scheduling meetings and conference rooms, answering phones/taking messages, expense report submission, et cetera
• Manage, organize, and update department electronic files (shared network folders) and printing all necessary documents for the team
• Organize, update, and deliver team documents and databases
• Source, process, and traffic all creative assets
• Coordinate Partner film screenings, including submission for approval, RSVPs and check-ins
• Keep current with industry trends and new advertising opportunities
• Assist on team projects above and beyond daily activities, as needed

Education/Experience Required:
• Bachelor's Degree or Equivalent experience
• Proficient in MAC
• Keynote and Google Docs experience required
• Excellent Computer Skills required – Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Minimum one year's administrative experience at senior management level within entertainment industry
• SAP experience
• Demonstrated ability to prioritize, meet deadlines, make decisions, change course of action quickly, flexible
• Detail oriented with the ability to maintain professionalism under pressure
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
• Effective communicator, both verbally and written
• Positive attitude and the ability to be proactive, resourceful, and flexible
• Strong people skills, including the ability to work effectively with other assistants and staff at all levels.
• Team player and easy-going manner to handle varied personalities, responsibilities, and assignments.