Coordinator, Sales
The Hollywood Reporter
Los Angeles, CAThis was removed by the employer on 9/30/2019 2:22:00 PM PST
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Full Time Job
Coordinator, Sales (Fashion/Luxury/Consumer)
Billboard-Hollywood Reporter Media Group is looking for a dynamic Sales Coordinator to provide support to the Fashion/Luxury/Consumer Sales Team for The Hollywood Reporter & Billboard Magazine. The ideal candidate is incredibly detail oriented, proactive, has the ability to keep calm under pressure and is an immaculate multi-tasker, as well as possesses a polished and professional demeanor.
What You'll Do:
• Day-to-day contact with entertainment and luxury clients (high level of poise, intelligence and sophistication required)
• Day-to-day contact with consumer facing accounts/clients that span across business categories such as technology, auto, qsr, cpg, etc…
• Sending advertisers issues on a weekly basis & maintaining magazine archive
• Booking contracts and meetings in San Francisco and managing flow to 100%
• Booking travel for sales directors as well as creating, tracking and coordinating in partnership with Account directors meeting scheduling for sales trips, trade shows
• Liaison between finance, account director and clients/agencies with regards to all billing
• Creating and collecting insertion orders, following up on outstanding advertising creative
• Assisting with RFP's & premium position chart
• Preparing Materials for Calls, all pre- reports including (Tabbing magazines, printing/binding decks, ordering team lunches
• Scheduling Meetings/book conference rooms/making meeting/entertaining reservations
• Ensuring ads materials and IOs are received by close dates
• Maintaining and ordering office supplies as needed
• Maintaining edit credit database and sharing edit credits with clients
• Daily round-up of industry news (Business of Fashion, Luxury Daily, WWD, etc.), responsible for Media Radar Report Requests
• Hand delivering issues, client gifts, including ''Special'' client mailings during (Emmys, Oscars & Holiday)
Your Experience & Skills:
• Ability to interact comfortably and effectively with employees of the company at all levels, as well as external partners and clients
• Ability to work under high pressure in a fast-paced environment
• Ability to chase down various internal team members for assets/ conference calls, etc.
• Possess strong attention to detail, problem-solving and organizational skills
• Advanced Microsoft Office and G Suite skills including Excel, PowerPoint, Gmail, and Google Drive.
• Proficient in submitting Expense Reports for VP's only
• Great social and interpersonal skills
• Ability to keep information highly confidential
• Flexible and able to multitask
• 1 year of experience in an admin role
• Bachelor's degree preferred