Festival Manager, Headquarters
Sundance Film Festival
Park City, UTThis was removed by the employer on 10/3/2022 8:17:00 AM PST
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Full Time Job
POSITION OVERVIEW
The Festival Manager, Headquarters is charged with operational planning, implementation, and management of the Sundance Film Festival Headquarters (HQ) venue. This position oversees one direct report to assist in facilitating HQ operations.
Working closely under the direction of Senior Manager, Transportation and Production Operations, the Festival Manager, Headquarters supports Sundance Institute's commitment to fulfilling a successful and positive in person Festival experience for all artists and patrons.
This temporary position works full time from Wednesday, October 19, 2022 through Friday, February 17, 2023 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Park City, Utah office and will be expected to perform onsite work duties as of Wednesday, November 30, 2022. Employees may start in a commutable distance to Park City, UT or remotely from a state we currently legally operate in, until the required onsite work date listed above.
Top priorities include but are not limited to…
• Meeting with all departments functioning out of HQ to assess their office and equipment needs and ensure they are met.
• Updating all stakeholders on venue planning, programming schedules, and logistical needs.
• Managing seasonal employees and volunteers, including selecting and training highly effective employees and volunteers, providing direction, feedback, and support to ensure they understand responsibilities and are effective in their roles.
• Working closely with the Volunteer Department to acquire adequate volunteer coverage for Festival event needs and provide ongoing and accurate information to department volunteers and timely responses to their inquiries.
• Training volunteers and providing general supervision, creating schedules, and ensuring evaluations are completed post-Festival.
• Building out venue spaces, including signage, equipment, security and evacuation plans, furniture, etc.
• Managing daily operations of the venue during the 10 days of the Film Festival, being present or accessible at all times when the venue is operational, opening and closing the venue daily, and overseeing safety and cleanliness.
• Overseeing the ordering, delivery, and return of all required equipment, furniture, etc. for the space by the set deadlines.
• Establishing a timeline and working with the Production Department to plan and conduct set-up and tear-down, procure and return venue items, and provide installations by set deadlines.
• Communicating with Sheraton staff, Sundance employees, volunteers, and vendors to address all HQ issues and questions.
• Directing onsite set-up and tear-down of the venue.
• Tracking projected and actual expenses to stay within the approved budget, and providing support to Senior Manager, Transportation and Production Operations on other aspects of budget and expenses as requested.
• Managing venue deliveries and inventory returns, including maintaining an accurate inventory, pre- and post-Festival, including documenting photos of all furniture and equipment for the venue.
• Performing walkthroughs pre- and post-Festival to ensure the venue is ready for public opening and is returned to its original setup.
• Managing onsite operations throughout the Festival and ensuring timely resolutions to issues as they arise.
• Writing a comprehensive wrap report.
You have the following direct or transferable skill sets:
• Legal authorization to work in the United States.
• Valid driver's license and successful completion of DMV background check.
• 3 years operational planning and implementation experience or related.
• Leadership skills with a background that includes managing people, including the ability to mitigate conflict and facilitate positive customer relations.
• Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.
• Excellent organizational skills including the ability to self-manage a work schedule.
• Ability to maintain confidential information.
• Ability to lift and carry items up to 50 lbs.
You will be successful in this role if you...
• Exude operational excellence and problem-solve within your work so change can happen quickly and efficiently.
• Effectively manage and motivate those you are leading and rally the team around common goals.
• Communicate clearly with internal and external stakeholders of varying levels and positions.
• Provide stakeholders with turnkey spaces that facilitate their event vision.
• Remain organized to keep yourself and the team accountable for meeting deadlines.
In addition to a weekly pay of $1,069.62, this position comes with awesome benefits & perks, including:
• Eligibility for paid sick leave and holidays
• Sundance Film Festival passes and benefits (varies each year)
• Limited employee assistance program