Festival Associate Manager, Festival Co-Op

Full Time Job
Employment dates: 10/24/2018-2/22/2019

Considerations: This position works full time out of our Park City, UT office. May be lodged in Park City during the January Film Festival. Required to work extended hours, including some evenings, weekends, and holidays to meet deadlines. Must be willing and available to respond to on-call needs as assigned. A high level of mobility is required as well as an ability to drive safely in winter road conditions.

Position Summary: Manages operational planning, implementation, and daily management of the Festival Co-op venue.

Duties and Responsibilities:
• Conducts ongoing communication with the building owners, internal stakeholders, and vendors to keep all parties up-to-date on venue planning, programming schedules and logistical needs.
• Oversees equipment, furniture, etc. are ordered and delivered and returned by set deadlines.
• Builds out venue space with internal and external support, i.e. signage, equipment, furniture, etc.
• Establishes a timeline and plan with production department to setup and teardown, procure and return venue items, and to provide installations by set deadlines.
• Manages onsite operations during the Festival to ensure timely resolutions to issues as they arise.
• Provides ongoing and accurate information to department volunteers and provides timely responses to their inquiries.
• Trains, provides general supervision, creates schedules, and ensures evaluations are completed for department volunteers.
• Manages onsite venue concessions with event staff to assist with special events held at venue.
• Manages daily operations during the 10 days of the Film Festival, being physically present at all times when venue is operational, opening and closing the venue each day, overseeing safety, cleanliness, etc.
• Tracks projected and actual expenses to stay within budget.
• Creates and submits a contract for approval to cover daily janitorial services.
• Maintains an accurate inventory, pre and post Festival, including photos of all furniture and equipment for venue.
• Manages the venue deliveries and inventory returns.
• Performs walkthroughs pre and post Festival to ensure venue is ready for public opening and to ensure venue is returned to original setup.
• Writes a comprehensive written wrap report as directed.
• Other duties as assigned.

Position Requirements:
• Legal authorization to work in the United States.
• Valid driver's license and successful completion of DMV background check.
• 3 years operational planning and implementation experience or related.
• Leadership skills with a background that includes managing people.
• Outstanding communication skills, verbal and written.
• Strong interpersonal and professional skills required to work effectively with a variety of people.
• Excellent organizational skills including self management of work schedule.
• Must be able to maintain confidential information.
• Able to mitigate conflict and facilitate positive customer relations.
• Ability to work nights and weekends around events and key deadlines.
• Ability to lift and carry items up to 50 lbs.
• Able to stand and walk for long durations 12 hours a day.

Preferred Education
, Experience and Skills:
• Working knowledge of databases along with proficiency in Google Products.