Executive Coordinator
Sucherman Group
Encino, CAThis was removed by the employer on 7/7/2021 1:14:00 PM PST
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Full Time Job
Sucherman Group is a boutique management consulting and executive search firm specializing in media, entertainment, news, sports and digital companies. Our clients include some of the biggest brand names in our industry like HBO, Spotify, Univision and NFL, to name a few. Our search practice includes placing senior executives who are shaping the future of media and our consulting practice helps guide these senior executives in how to manage the transformative changes throughout the media world.
Our Team
We have assembled a dynamic, experienced team in New York, Los Angeles and London with a combined experience of more than 90 years in the media, entertainment and executive search industries and have recently become a division of ZRG Partners, one of the fastest growing firms in the search industry to head up their media and entertainment practice. We pride ourselves on having long-term relationships with many of the most well-known media and entertainment companies. We bring significant value to our clients through our fully integrated approach which combines professionalism, industry knowledge and contacts, a superior level of service and complete discretion.
POSITION SUMMARY:
This position is ideal for an administrative/executive assistant with at least two years of experience who has a passion for media, broadcast journalism, digital media, sports, or entertainment and looking to gain more in-depth, hands-on exposure to these industries working directly with the Chief Executive Officer, Erik Sorenson, and serving as a coordinator with the Executive Search team.
Key Responsibilities:
Executive Assistant
- Daily Coordination concerning correspondence, phone calls, meetings, transportation, projects, business development, etc.
o Manage calendar, schedule meetings
- Working closely with the offices of other media executives, coordinate and confirm meetings, phone calls and video conferences
o Manage and follow-up on all communication (telephone and e-mail) for the CEO
- Shadow calls and prepare notes (and revisions) on calls as directed by the CEO
- Follow up with CEO on content of non-shadowed calls
- Proactively follow up on all call notes, emails, etc.
- Coordinate with SG consultants re client calls as designated by the CEO
- Superior ability to keep track of details and be proactive in anticipating the needs of the CEO
Search Coordinator:
- Assist Search team in coordinating all coordination tasks related to ongoing searches and research projects
- Liaise with high-level clients and candidates to schedule meetings and interviews
- Heavy daily data entry, database upkeep and organization of collected information
- Working knowledge of Word, Excel, Google Docs/Sheets and other cloud software, create reports, presentations and effective layout of information for internal and external use
- Use public and subscription online resources and trade publications to proactively gather research and market intelligence
Other Coordination Activities:
- Phone reception back-up
- Coordination with Senior Management
- Maintain familiarity with SG client list and key client personnel
- Computers/Other Equipment: general operation and update (e.g., Skype and Zoom calls, video conference, etc.)
Qualifications / Proficiencies:
• Bachelor's degree from a recognized, 4-year college or university; graduation with honors a plus
• Bilingual (English/Spanish)
• At least two years' experience as an administrative assistant or similar position
• Passion for of media/entertainment/broadcast news industry
• Exceptional attention to detail
• Working knowledge of Microsoft Office, Outlook, Word, Excel and PowerPoint, social media applications; knowledge of database management.
• Must have excellent written and verbal communication and be comfortable with clerical tasks (e.g., answering phone, data entry, etc.)
• Internet savvy and technologically astute; enough comfort and experience with a wide range of apps and cloud solutions to quickly learn new applications and processes
• Strong internet research and writing skills, including note taking
• Resourceful, pro-active, able to anticipate
• Ability to work well under pressure, dealing directly with high level clients/candidates which must always be handled professionally, calmly and politely
• Strong interpersonal and relationship building skills and team oriented
Physical and Other Requirements:
• Required to work in Los Angeles office based in Encino, CA either full time or in a hybrid environment
• Required hand dexterity for office machine operation, mobility to complete errands, and sitting for extended periods of time.
• Required to hear calls for shadowing through a headset and type accurately
• Required to read from a computer screen and various small print documents.
Sucherman Group is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at Sucherman Group is based solely on a person's merit and qualifications.