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Executive Assistant to Chairman
Sucherman Group
New York, NY
Uh oh, this posting was removed on 1/10/2022 2:06:00 PM PST
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POSITION SUMMARY:
This position is ideal for an administrative/executive assistant/production assistant with at least three years of experience with an interest in media, broadcast journalism, digital media, sports, or entertainment and looking to gain more in-depth, hands-on exposure to these industries working directly with the Chairman, Stuart Sucherman. Remote position preferably NY area or East Coast.
Key Responsibilities:
Executive Coordinator
- Superior ability to keep track of details and be proactive in anticipating the needs of the Chairman
- Manage calendar, schedule meetings
o Schedule and confirm appointments
o Ensure the Chairman has all necessary materials for meetings with clients
o Manage work related transportation and travel arrangements.
- Manage and follow-up on all communication (telephone and e-mail) for the Chairman
o Shadow calls and prepare notes (and revisions) on calls as directed by the Chairman
o Proactively follow up on all call notes, emails, etc.
o Coordinate with SG consultants re client calls as designated by the Chairman
- Assimilation of Chairman's projects through review of emails, regular catch-up meetings, reading of daily clips, etc.
Business Development Coordinator:
- Proactive research on industry trends to inform Business Development activities
- Managing and maintaining Chairman's Business Development function and coordination with BD work of other staff members
- Daily maintenance and updating Encore database
- Follow-up on outstanding BD relationships
Other Coordination Activities:
- Coordination with the Chief Executive officer on company operations; schedule monthly operations meetings
- Manage meetings and updates with ZRG management
- Provide research assistance as required by Chairman
Personal Assistant
- Coordination re daily work and afterwork schedule (including trips reservations and calendaring of family)
- The job may require handling/scheduling some personal travel arrangements and meetings
Qualifications / Proficiencies:
• Bachelor's degree from a recognized, 4-year college or university; graduation with honors a plus
• At least three years' experience as an administrative assistant or similar position
• Strong working knowledge of Microsoft Office, Outlook, Word, Excel and PowerPoint, social media applications, Zoom; knowledge of database management.
• Trust builder with discretion of the highest order; ability to handle confidential information
• Passion for of media/entertainment/broadcast news/sports industry
• Exceptional attention to detail and ability to take initiative on management functions
• Must have excellent written and verbal communication and be comfortable with clerical tasks (e.g., phone, data entry, etc.); strong and personable phone presence
• Internet savvy and technologically astute; enough comfort and experience with a wide range of apps and cloud solutions to quickly learn new applications and processes
• Strong internet research and writing skills, including note taking
• Exceptional organizational and time management skills with proven ability to handle multiple projects simultaneously and set priorities and follow-up on assignments
• Resourceful, pro-active, able to anticipate
• Ability to work well under pressured, high stress and shifting environment
• Ability to deal directly with high level clients/candidates which must always be handled professionally
• Strong interpersonal and relationship building skills and team oriented
Physical and Other Requirements:
• Remote work (East Coast - NYC area preferred); must have quiet and dedicated space to work productively for 8+ hours and engage in confidential conversations
• Required to hear calls for shadowing through a headset and type accurately
• Required to read from a computer screen and various small print documents.
Sucherman is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at Sucherman is based solely on a person's merit and qualifications.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Marketing Category
Search for Executive Assistant to Chairman jobs in New York-NY
POSITION SUMMARY:
This position is ideal for an administrative/executive assistant/production assistant with at least three years of experience with an interest in media, broadcast journalism, digital media, sports, or entertainment and looking to gain more in-depth, hands-on exposure to these industries working directly with the Chairman, Stuart Sucherman. Remote position preferably NY area or East Coast.
Key Responsibilities:
Executive Coordinator
- Superior ability to keep track of details and be proactive in anticipating the needs of the Chairman
- Manage calendar, schedule meetings
o Schedule and confirm appointments
o Ensure the Chairman has all necessary materials for meetings with clients
o Manage work related transportation and travel arrangements.
- Manage and follow-up on all communication (telephone and e-mail) for the Chairman
o Shadow calls and prepare notes (and revisions) on calls as directed by the Chairman
o Proactively follow up on all call notes, emails, etc.
o Coordinate with SG consultants re client calls as designated by the Chairman
- Assimilation of Chairman's projects through review of emails, regular catch-up meetings, reading of daily clips, etc.
Business Development Coordinator:
- Proactive research on industry trends to inform Business Development activities
- Managing and maintaining Chairman's Business Development function and coordination with BD work of other staff members
- Daily maintenance and updating Encore database
- Follow-up on outstanding BD relationships
Other Coordination Activities:
- Coordination with the Chief Executive officer on company operations; schedule monthly operations meetings
- Manage meetings and updates with ZRG management
- Provide research assistance as required by Chairman
Personal Assistant
- Coordination re daily work and afterwork schedule (including trips reservations and calendaring of family)
- The job may require handling/scheduling some personal travel arrangements and meetings
Qualifications / Proficiencies:
• Bachelor's degree from a recognized, 4-year college or university; graduation with honors a plus
• At least three years' experience as an administrative assistant or similar position
• Strong working knowledge of Microsoft Office, Outlook, Word, Excel and PowerPoint, social media applications, Zoom; knowledge of database management.
• Trust builder with discretion of the highest order; ability to handle confidential information
• Passion for of media/entertainment/broadcast news/sports industry
• Exceptional attention to detail and ability to take initiative on management functions
• Must have excellent written and verbal communication and be comfortable with clerical tasks (e.g., phone, data entry, etc.); strong and personable phone presence
• Internet savvy and technologically astute; enough comfort and experience with a wide range of apps and cloud solutions to quickly learn new applications and processes
• Strong internet research and writing skills, including note taking
• Exceptional organizational and time management skills with proven ability to handle multiple projects simultaneously and set priorities and follow-up on assignments
• Resourceful, pro-active, able to anticipate
• Ability to work well under pressured, high stress and shifting environment
• Ability to deal directly with high level clients/candidates which must always be handled professionally
• Strong interpersonal and relationship building skills and team oriented
Physical and Other Requirements:
• Remote work (East Coast - NYC area preferred); must have quiet and dedicated space to work productively for 8+ hours and engage in confidential conversations
• Required to hear calls for shadowing through a headset and type accurately
• Required to read from a computer screen and various small print documents.
Sucherman is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at Sucherman is based solely on a person's merit and qualifications.
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