Legal Project Manager
South By Southwest
Austin, TXThis was removed by the employer on 10/7/2019 9:19:00 AM PST
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Full Time Job
Dept. Charter / Role Purpose:
Key Job Duties
• Contract responsibilities:
• Administer contracts for signature via Adobe Sign, create Adobe Sign widgets as needed, organize executed contracts in the cross-departmental shared repositories.
• Assist with form agreement, including, NDAs, Independent Contractor Agreements, and Trade Agreements
• Update the Rights Tracking Database with modifications to speaker, performance, and client agreements (generally handled by Seasonal assistant)
• Administrative responsibilities:
• Management of technical integrations, third-party software solutions and operational strategy within the Legal department (coordinating with other departments as needed) and serve as an admin for certain platforms company-wide.
• Serve as point of contact with other departments to intake and report internal issues concerning the Legal department and maintain communication with departmental liaisons.
• Perform general administrative and research functions for the Legal department.
• Maintain Legal department resources.
• Legal Department Filemaker database
• Rights Tracking Filemaker database
• Webmerge & Zapier contract automation tools
• Contract Request Form and Trademark License request form (Jot Form)
• Trademark responsibilities: Note that these functions will generally be handled by a dedicated seasonal for part of the year
• Day-to-day management of SXSW trademarks, including: reviewing and responding to requests for use of SXSW trademarks; drafting and administering Trademark License Agreements; maintaining a docket of upcoming trademark deadlines; performing research regarding potential trademark filings; and coordinating with other departments to facilitate overall trademark strategy.
• Support the seasonal Trademark Assistant with management of trademark defense matters, including: reviewing and responding to submissions describing trademark infringements; performing research (internal and external) regarding infringing activity; drafting and administering appropriate communications to infringing parties; and maintaining internal records regarding infringing activity.
• Administer logos to internal departments
• During the event:
• provide onsite assistance as needed.
• serve on various onsite crews.
• actively monitor and respond to trademark defense matters.
• continue to fulfill administrative needs for the Legal department.
• continue day-to-day management of SXSW trademarks.
Qualifications
Desired Skillset
• Minimum 5 years of applicable legal administrative experience
• Demonstrable familiarity with trademark law and best practices
• Ability to adapt to and critically evaluate technical integrations and processes
• Excellent written and verbal communication skills
• Strong organizational skills
• Advanced knowledge of Microsoft Office suite, Adobe services and Google Drive
• Knowledge of Dropbox, Jotform, Webmerge, Zapier, Powerpoint and Filemaker preferred
• Experience in a Mac environment preferred
Physical Requirements
Frequently required to sit and/or stand for long periods of time, walking multiple miles a day during the event. Manual dexterity is required for keyboard and computer use. This position requires you to stay upwards of 14 consecutive days
Work Location & Schedule
Position is located in Austin, Texas. Core business office hours are Mon-Fri, 10am – 6pm. Must be available to work additional hours from January – March to include evenings and weekends.