Senior Executive Assistant

This is a Full Time Job

The Executive Assistant supports a senior film executive within Sony Pictures Motion Picture Group and will be responsible for a full range of administrative support including: answering phones, maintaining calendars, filing, meeting coordination, travel arrangements, handling correspondence, expense reports, and general senior level office duties.

Responsibilities
• Manages executive's calendar; schedules/coordinates meetings; handles any meeting preparation
• Screens and responds to incoming calls and follows up on outgoing calls
• Prepare documents, research and presentations for high-level meetings
• Drafts correspondence for executive (emails, agendas, meeting minutes, letters, memos, script notes, etc)
• Handles feedback, both constructive and critical, with openness and a growth mindset.
• Remains calm, composed and solution-oriented in demanding or high-stress circumstances.
• Able to maintain clarity and focus even in situations involving ambiguity or competing priorities.
• Processes and tracks billing, expense reports, etc.
• Disperse executive documents, as well as creating and maintaining files (electronic and hard copy)
• Book complex travel, both domestic and international; experience with private charters and visa regulations helpful
• Assist with event planning for executive
• Serve as liaison for executive's various boards and charities
• Ensure office procedures run smoothly, efficiently and effectively
• Other general administrative duties (processing mail, copying, gifting, etc.)
• Miscellaneous duties as required

Qualifications
• A minimum of 5 years as executive assistant on a senior level desk in the film industry; ideally in the development/production space
• Strongly prefer a candidate who has worked at a talent agency
• Expert in MS PowerPoint, Word, Excel and Outlook as well as Adobe Acrobat
• Exceptional organizational and interpersonal skills
• Must be able to multi-task and prioritize to ensure all assignments are completed in an accurate and timely manner
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Common sense, dependability, loyalty, discretion, resourceful, maturity and attention to detail are required
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Knowledge of talent and filmmakers in the entertainment industry